## How to Filter Cells Starts with Number or Letter in Excel

This post will guide you how to filter values starts with number or letter in one single cell in Excel. How do I filter in a list those that begin with number or letter using a formula in Excel.

## 1. Filter Cells Starts with Number or Letter

Assuming that you have a list of data in range B1:B4 which contain text string values. Ad you want to filter those cells values which are starting from a number or letter. The below steps will show you how to filter the data which starts with numbers or letters only.

Step1: select one blank cells in the adjacent Cell B1. And enter the following formula based on the ISNUMBER function and the LETF function.

``=ISNUMBER(LEFT(B1)*1)``

Step2: press Enter key to apply this formula.

Step3: then drag the AutoFill Handle in Cell C1 down to other cells to apply the same formula. You would see that if the data starts with a number, then returns TRUE. Otherwise, returns FALSE.

Step4: select the cell C1 in the helper column, go to Data tab in the Excel Ribbon, and click Filter button under Sort & Filter group. And one Filter icon will be added into the Cell C1.

Step5: click filter icon in the Cell C1, and check True to filter out all data that starts with number. Click Ok button.

Step6: let’s see the last result:

## 2. Video: Filter Cells Starts with Number or Letter in Excel

This video will guide you through using a formula with the ISNUMBER function and Sort & Filter feature to effectively filter cells that start with a number or letter in Excel.

## 3. Related Functions

• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel LEFT function
The Excel LEFT function returns a substring (a specified number of the characters) from a text string, starting from the leftmost character.The LEFT function is a build-in function in Microsoft Excel and it is categorized as a Text Function.The syntax of the LEFT function is as below:= LEFT(text,[num_chars])…

## How to Ignore Blank Cells in a Formula in Excel

If you frequently work with large sets of data in Excel, you may have encountered the issue of dealing with blank cells when performing calculations. The presence of blank cells in a formula can often cause errors or affect the accuracy of your results. To avoid this problem, it’s important to know how to ignore blank cells in a formula in Excel.

This post will guide you how to ignore blank cells in a formula in Excel. How do I ignore blank cells when performing calculations in a formula in Excel.

## 1. Ignore Blank Cells in a Formula Using IF Function

If you have a formula to calculate a range of cells, and you want to ignore the blank cells. And you can use the IF function, the ISNUMBER function, the AND or OR function to achieve the result.

For example, you want to add 1 to all cells in range D2:D7, and if you directly use the formula =D2+1, and the blank cells also will be added 1. So if you want to ignore all blank cells in this formula, you need to use IF function to check if it is a blank cell, if TRUE, then ignore it. Otherwise, apply this formula. Just use the following formula:

``=IF(D2<>"",D2+1, "")``

## 2. Ignore Blank Cells Using ISNUMBER and IF Functions

You can also use the IF function in combination with the ISNUMBER function to achieve the same result. Like this:

``=IF(ISNUMBER(D2),D2+1, "")``

## 3. Video: Ignore Blank Cells in a Formula

This video will demonstrate how to ignore blank cells in a formula in Excel, allowing you to perform calculations without affecting the accuracy of your results.

## 4. Related Functions

• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel IF function
The Excel IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE.The syntax of the IF function is as below:= IF (condition, [true_value], [false_value])…

## Check Cell If Contains One of Many with Exclusions

In Microsoft Excel Spreadsheet or google sheets, when cells contain multiple strings, how can we accomplish this task if you want to check whether these cells contain more than one given string and exclude other given strings?

In this article, we will discuss how to check if a cell contains more than one given string and exclude other given strings by using a formula. You can create a new nested formula by using the SEARCH function (google sheets or Excel), the ISNUMBER function and the SUMPRODUCT function.

The generic formulas are as follows.

`= ( SUMPRODUCT ( -- ISNUMBER (SEARCH(INCLUDE_STRINGS, TEXT_STRING))) > 0 ) * ( SUMPRODUCT ( -- ISNUMBER (SEARCH(EXCLUDE_STRINGS, TEXT_STRING))) = 0 )`

## Check Cell If Contains One of Many with Exclusions in Google Sheets & Excel

Suppose you have two data tables A3:B12, E1:F4, you want to check whether the cell area A3:A12 contains one of the values in the cell range E2:E4, but does not contain any of the values in the cell range F2:F3. You can build the following google sheets or Excel formulas based on the above general formula.

`=(SUMPRODUCT(--ISNUMBER(SEARCH(INCLUDE_STRINGS,A4)))>0) * (SUMPRODUCT(--ISNUMBER(SEARCH(EXCLUDE_STRINGS,A4)))=0)`

where INCLUDE_STRINGS is the named range E2:E4, and EXCLUDE_STRINGS is the named range F2:F3.

You can enter the above formula in cell B4 and press Enter to apply the formula.

Let’s see how this formula works：

= ( SUMPRODUCT ( — ISNUMBER (SEARCH(INCLUDE_STRINGS, A4))) > 0 )

This formula is used to check whether cell A4 contains INCLUDE_STRINGS range of strings, SEARCH function will find from A4 contains INCLUDE_STRINGS range of strings, if it exists, will return the position of the string in cell A4, otherwise return # VALUE!

ISNUMBER formula will SEARCH function return value into TRUE or FALSE, when the search function returns a number, ISNUMBER function will return TRUE, otherwise it will return FALSE.

The double negative sign before ISNUMBER converts the TRUE or FALSE value returned by the ISNUMBER function to 1 and 0.

=(SUMPRODUCT(–ISNUMBER(SEARCH(EXCLUDE_STRINGS,A4)))=0)

This formula is used to check whether the cell does not contain any of the values in F2:F3. Where the SEARCH function is used to perform a lookup string and return the position of the string in cell A4 or return the #VALUE! error message.

## Related Functions

•  Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel SEARCH function
The Excel SEARCH function returns the number of the starting location of a substring in a text string.The syntax of the SEARCH function is as below:= SEARCH  (find_text, within_text,[start_num])…
The Google Sheets SUMPRODUCT function multiplies corresponding components in the given one or more arrays or ranges, and returns the sum of those products.The syntax of the SUMPRODUCT function is as below:= SUMPRODUCT (array1,[array2],…)…

## If Cell Contain Specific Text

This article will explain how to check if a cell contains text or a specific text string in Google Sheets or Microsoft Excel spreadsheets. In our daily work, we often look for specific text in worksheets containing large amounts of data or need to determine if a specific cell area contains text values.

We may also encounter the need to find out if a cell contains partial text or we need to find a specific text string in a cell by using VBA code.

## Cell Contains Specific Text in Excel & Google Sheets

Below we will show how to check if a cell contains a specific text by using a formula in Excel or Google Sheets.

If you want to check if a given cell contains a specific text, then you can use the SEARCH function in combination with the ISNUMBER function to create a nested formula. You can refer to this general formula below.

`=ISNUMBER(SEARCH(specific_text,text))`

In the general formula above, specific_text is the specific text you want to find, and text is the text string or cell reference you want to find that contains the specific text.

If you found a specific text, then the formula will return TRUE, otherwise it will return FALSE.

If you need to find partial text from the cell, then the SEARCH function is very suitable; by default, the SEARCH function will automatically find partial text to match.

For the example in this article, you can use the following formula to find specific text.

`=ISNUMBER(SEARCH(B4,A4))`

From the screenshot above, we can see that the formula supports partial text matching, where specific_text is “rest” and the text is “interest dividends“, and the result returned is TRUE, which means that partial text matching for a specific character is successful.

Let’s see how this formula works:

When the SEARCH function finds a specific text, it returns the position of that text in the searched text cell, and if not found, it returns #VALUE! . So, we can take advantage of this feature by simply using the ISNUMBER function to check if the SEARCH function returns a number, and if it is a number, it means that the specific text was found in the cell.

For the ISNUMBER function, it returns TRUE if the given argument is a number, otherwise it returns FALSE. therefore, when the SEARCH function can return the position of a specific character, then the ISNUMBER function returns TRUE. if the SEARCH function returns a #VALUE error, then the ISNUMBER function will return FALSE.

## Cell Contains Specific Text with Case Sensitive in Excel & Google Sheets

You can use the SEARCH function to find specific text and partial text matches, but the function is not case-sensitive.

If you want to check for specific text in a case-sensitive manner in a text cell, then you cannot use the SEARCH function, and you need to replace the SEARCH function with the FIND function, using the following formula.

`=ISNUMBER(FIND(B4,A4))`

As you can see from the above figure, specific_text “Rest” can no longer be successfully matched in text cell A4.

## If Cell Contains Specific Text Then in Excel & Google Sheets

If you want to do something else when you find a cell contains a specific text, for example, we do not want to return TRUE or FALSE results, but rather return some more meaningful text or results.

You can build an IF nested formula by nesting the above formula into the IF function as follows.

`=IF(ISNUMBER(SEARCH(B4,A4)),"Found", "No Found")`

Note: Because this formula uses the SEARCH formula, the result is case-insensitive.

## Sum If Cell Contains Text in Google sheets & Excel

If a column of cells contains a specific text string, you want to add the corresponding cell value of another column, then you can use the SUMIFS function contains a specific text of the cells corresponding to the data of another column to sum. The general formula is as follows.

=SUMIFS(sum_range, criteria_range,specific_text)

If you want to find all the cells in the cell region A4:A12 contains the “expen” string, and the corresponding value of another column B4:B12 to sum, then you can use the following formula.

`=SUMIFS(B4:B12,A4:A12, "*expen*")`

If you are using google sheets, then you can also accomplish this task by using the following formula, which is as follows.

`=SUM(filter(B4:B12, regexmatch(A4:A12,"expen")))`

As you can see from the chart above, the formula consisting of the SUM function and the FILTER function returns the same result as the EXCEL formula.

Note: Excel does not have a special wildcard formula that uses the “*” meta-character to match any character. There is a special regular expression function regexmatch in google sheet.

## Conditional Formatting If Cell Contains in Google Sheets & Excel

In Microsoft Excel, if you want to highlight a text cell containing the “expense” string, then you can refer to the following steps.

STEP 1: Select the cell range A4:A12, then in the HOME tab, click the Conditional Formatting button, and then click the New Rule submenu.

STEP2: The New Formatting Rule window will pop up, click on “Use a formula to determine which cells to format“, then enter the following formula in the text box.

`=SEARCH(“expense”,A4)`

STEP3: Click the Format button and select a color to fill the cells that can be matched successfully. Click OK.

STEP 4: You will see that all cells that contain the expense string are automatically highlighted.

In google sheets, if you want to highlight a text cell that contains an “expense” string, then you can refer to the following steps.

STEP1: Select the cell range that contains a specific text to be highlighted by conditional formatting

STEP 2: Click Format menu, then click Conditional Formatting submenu, the “Conditional format rules” window will pop up on the right side of the page.

STEP 3: Select Text Contains in the Format rules drop-down list and enter the specific text string “expense” in the text box

STEP 4: Select a highlight color in Formatting style and click the Done button.

STEP 5: Let’s see the final result.

## Related Functions

•  Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel SUM function
The Excel SUM function will adds all numbers in a range of cells and returns the sum of these values. You can add individual values, cell references or ranges in excel.The syntax of the SUM function is as below:= SUM(number1,[number2],…)…
• Excel SEARCH function
The Excel SEARCH function returns the number of the starting location of a substring in a text string.The syntax of the SEARCH function is as below:= SEARCH  (find_text, within_text,[start_num])…
• Excel Find function
The Excel FIND function returns the position of the first text string (substring) from the first character of the second text string.The FIND function is a build-in function in Microsoft Excel and it is categorized as a Text Function.The syntax of the FIND function is as below:= FIND  (find_text, within_text,[start_num])…
• Excel SUMIFS Function
The Excel SUMIFS function sum the numbers in the range of cells that meet a single or multiple criteria that you specify. The syntax of the SUMIFS function is as below:=SUMIFS (sum_range, criteria_range1, criteria1, [criteria_range2, criteria2], …)…
• Excel Filter function
The FILTER function extracts matched records from a collection of data using one or more logical checks. The include argument specifies logical tests, which might encompass a wide variety of formula conditions.==FILTER(array,include,[if empty])…

## Count Cells that are Case Sensitive

If you are a frequent user of Microsoft Excel, you may have come across situations where you needed to add or count the cells that were case-sensitive. If you have done this task manually, I would like to point out that it is the most inefficient way to do it, particularly when MS Excel has the versatility to do it in a matter of seconds. As a result of attentively reading this article, you will learn about the many adding or counting case-sensitive cells.

Simple generic formula:

```=SUMPRODUCT(--ISNUMBER(FIND(value, range)))
```

## Summary

You may use a formula depending on the ISNUMBER and FIND functions and the SUMPRODUCT function to calculate the number of cells that contain specified text (i.e., hold a substring), taking into consideration upper and lower case. D1 in the example displayed has the following formula, which has been written down:

`=SUMPRODUCT(--ISNUMBER(FIND(C1,\$A\$1:\$A\$6)))`

## Let’s See How This Formula Works

In this example, the purpose is to count the number of times each code appears as a substring in a case-sensitive manner, as shown below. When calculating text values, the functions COUNTIF and COUNTIFS are excellent choices. However, since these functions are not case-sensitive, they cannot be utilized to address this issue. To check for substrings, the FIND function should be used in conjunction with the ISNUMBER function, and the SUMPRODUCT function should be used to sum up, the results.

`= FIND(C1,\$A\$1:\$A\$6)`

The FIND function is case-sensitive and accepts three parameters: find text, within the text, and start num. It is also case-sensitive and takes three arguments. Here is the text we are searching for, and this is the text that we are searching inside. Start num is the number of characters to begin searching in find text. Because start num defaults to 1, we are not supplying a number in this instance. This is necessary since we always want FIND to begin with the first character. When finding the text is discovered inside within text, FIND returns the position of the found text as a number: When finding the text is located within text, FIND returns the position of the found text as a number:

Note: When the find text function fails to yield a result, FIND returns the #VALUE! Error.

`=ISNUMBER(FIND(C1,\$A\$1:\$A\$6))`

This implies that we may be using the ISNUMBER function to transform the output of the FIND function into a TRUE or FALSE value using the ISNUMBER function. A TRUE value will arise from any number, while a FALSE value will result from any error:

As demonstrated in the example, we have four substrings in column C and a variety of codes in columns A1:A6, representing the data for the designated range. Specifically, we want to know how many times each substring in C1:C4 occurs in A1:A6, and we want to know how many times each substring is case-sensitive.

### Related Functions

• Excel SUMPRODUCT function
The Excel SUMPRODUCT function multiplies corresponding components in the given one or more arrays or ranges, and returns the sum of those products.The syntax of the SUMPRODUCT function is as below:= SUMPRODUCT (array1,[array2],…)…
• Excel COUNTIF function
The Excel COUNTIF function will count the number of cells in a range that meet a given criteria. This function can be used to count the different kinds of cells with number, date, text values, blank, non-blanks, or containing specific characters.etc.= COUNTIF (range, criteria)…
• Excel COUNTIFS function
The Excel COUNTIFS function returns the count of cells in a range that meet one or more criteria. The syntax of the COUNTIFS function is as below:= COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)…
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel FIND function
The Excel FIND function returns the position of the first text string (sub string) within another text string.The syntax of the FIND function is as below:= FIND(find_text, within_text,[start_num])…

## Abbreviate Names Or Words in Excel

As an MS Excel user, you might have come across a task where you need to abbreviate different names or words, and there are also possibilities that you might have done this task manually by assuming that there isn’t any other way to do this task, but you assumed wrong because fortunately there is a way which would let you abbreviate names and words in a matter of seconds unlike doing it manually which consumes a lot of time and leaves you with no satisfying results.

So for exploring that way/method, let’s dive into the article.

## General Formula:

The array formula to abbreviate different names and words in few seconds is mentionedas follows:

`{=TEXTJOIN("",1,IF(ISNUMBER(MATCH(CODE(MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1)),ROW(INDIRECT("65:90")),0)),MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1),""))}`

## Syntax Explanation:

To understand the working of the above formula, we first need to know about each syntax and how they contribute to abbreviating names and words in seconds.

• `TEXTJOIN`: The TEXTJOIN function in Microsoft Excel allows you to join two or more strings together, with each value separated by a delimiter. The TEXTJOIN function is an Excel built-in function classified as a String/Text Function.
• `IF`: The IF function is one of Excel’s most used functions, allowing you to create logical comparisons between a number and what you anticipate.
• `ISNUMBER`: When a cell contains a number, the ISNUMBER function returns TRUE; otherwise, it returns FALSE. ISNUMBER can be used to verify that a cell contains a numeric value or that the output of another function is a number.
• `MATCH`: The MATCH is a function used to find a lookup value in a row, column, or table in MS Excel. MATCH allows for approximate and accurate matching and wildcards (*?) for partial matches.
• `CODE`: The CODE function in Excel returns a numeric code for a specified character.
• INDIRECT: The INDIRECT function returns a range reference. This function may generate a reference that will not change if a row or column is added to the worksheet.

## Let’s See How This Formula Works:

To abbreviate capital letters text, use this array formula based on the TEXTJOIN function, new in Office 365 and Excel 2019. You may use this method to generate initials from names or acronyms. Because only capital letters can survive this algorithm, the original text must contain capitalized terms. If necessary, you can capitalize words using the PROPER function.

The formula in B2 in the case provided is:

`=TEXTJOIN("",1,IF(ISNUMBER(MATCH(CODE(MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1)),ROW(INDIRECT("65:90")),0)),MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1),""))`

The MID function is used to turn the string into an array of individual letters from the inside out:

`=MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1)`

In this formula section, the operators MID, ROW, INDIRECT, and LEN transform a string into an array of letters.

MID delivers an array of all characters in the text.

`=CODE(MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1))`

This above array is sent to the CODE function, which returns an array of numeric ASCII codes, one for each letter.

`=ROW(INDIRECT("65:90")`

ROW and INDIRECT are used to generate another numeric array:

`{65;66;67;68;69;70;71;72;73;74;75;76;77;78;79;80;81;82;83;84;85;86;87;88;89;90}`

Note: The digits 65 to 90 correspond to the ASCII codes for all capital letters from A to Z. This array is used as the lookup array in the MATCH function, and the original array of ASCII codes is given as the lookup value.

`{=MATCH(CODE(MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1)),ROW(INDIRECT("65:90")),0)}`

The MATCH function returns either a number or the #N/A error. Because numbers represent capital letters.

`{=IF(ISNUMBER(MATCH(CODE(MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1)),ROW(INDIRECT("65:90")),0)),MID(A2,ROW(INDIRECT("1:"&LEN(A2))),1),"")}`

The ISNUMBER function is used with the IF function to filter results. Only characters with ASCII codes between 65 and 90 will be included in the final array, reconstructed using the TEXTJOIN method to produce the final abbreviation or acronym.

## Abbreviate Names And Words In MS Excel 2016 Or Older Versions

As in Excel 2016 and earlier versions, the formula discussed above would not work, so the TRIM function is available in Excel 2016 and earlier versions, so we use it to abbreviate names and words.

### General Formula:

The formula we would use in MS Excel 2016 and earlier versions to abbreviate names and words as follows.

`=TRIM(LEFT(Text,1)&MID(Text,FIND(" ",Text&" ")+1,1)&MID(Text,FIND("*",SUBSTITUTE(Text&" ","*,"2))+1,1)`

### How Does This Formula Work?

From cell A2, if you want to extract the initials, enter this formula in cell B2.

`=TRIM(LEFT(A2,1)&MID(A2,FIND(" ",A2&" ")+1,1)&MID(A2,FIND("*",SUBSTITUTE(A2&" "," ","*",2))+1,1))`

Here the text string is the string you want to extract the first letters of each word.

When you press the Enter key, all of the first letters of each word in cell A2 are retrieved.

### Explanation:

1. The TRIM function eliminates any extra spaces from the text string.
2. The LEFT(A2,1) function retrieves the first letter of the text string.
3. MID(A2,FIND(” “,A2&” “)+1,1) retrieves the initial letter of the second word separated by a space.
4. MID(A2,FIND(“*”,SUBSTITUTE(A2&” “,” “,”*,”2))+1,1) retrieves the initial letter of the third word separated by a space.

NOTE:

This formula only works when three or fewer words are in a cell. You can modify ” “ in the formula to different delimiters.

This formula extracts the initial characters in a case-insensitive manner; if you want the formula to always return in the upper case, include the UPPER function in the formula.

`=UPPER(TRIM(LEFT(A2,1)&MID(A2,FIND(" ",A2&" ")+1,1)&MID(A2,FIND("*",SUBSTITUTE(A2&" "," ","*",2))+1,1)))`

### Related Functions

• Excel IF function
The Excel IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE. The IF function is a build-in function in Microsoft Excel and it is categorized as a Logical Function.The syntax of the IF function is as below:= IF (condition, [true_value], [false_value])….
• Excel TEXTJOIN function
The Excel TEXTJOIN function joins two or more text strings together and separated by a delimiter. you can select an entire range of cell references to be combined in excel 2016.The syntax of the TEXTJOIN function is as below:= TEXTJOIN  (delimiter, ignore_empty,text1,[text2])…
• Excel ROW function
The Excel ROW function returns the row number of a cell reference.The ROW function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the ROW function is as below:= ROW ([reference])….
• Excel MID function
The Excel MID function returns a substring from a text string at the position that you specify.The syntax of the MID function is as below:= MID (text, start_num, num_chars)…
• Excel INDIRECT function
The Excel INDIRECT function returns the cell reference based on a text string, such as: type the text string “A2” in B1 cell, it just a text string, so you can use INDIRECT function to convert text string as cell reference….
• Excel MATCH  function
The Excel MATCH function search a value in an array and returns the position of that item.The MATCH function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the MATCH function is as below:= MATCH  (lookup_value, lookup_array, [match_type])….
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel CODE function
The Excel CODE function returns the numeric ASCII value for the first character of a text string.The syntax of the CODE function is as below:= CODE  (text)…
• Excel LEN function
The Excel LEN function returns the length of a text string (the number of characters in a text string).The LEN function is a build-in function in Microsoft Excel and it is categorized as a Text Function.The syntax of the LEN function is as below:= LEN(text)…
• Excel LEFT function
The Excel LEFT function returns a substring (a specified number of the characters) from a text string, starting from the leftmost character.The LEFT function is a build-in function in Microsoft Excel and it is categorized as a Text Function.The syntax of the LEFT function is as below:= LEFT(text,[num_chars])…t)…
• Excel FIND function
The Excel FIND function returns the position of the first text string (sub string) within another text string.The syntax of the FIND function is as below:= FIND(find_text, within_text,[start_num])…
• Excel TRIM function
The Excel TRIM function removes all spaces from text string except for single spaces between words.  You can use the TRIM function to remove extra spaces between words in a string.The syntax of the TRIM function is as below:= TRIM (text)….

## Filter or Remove Columns

Assume that in MS Excel, you have a table consisting of a few columns consisting of few values, and you want to filter to remove the specified columns from the table. You might take it easy and would prefer to manually filter out to remove the desired columns from the table, without any need for the formula; then congratulations because you are thinking right.

But let me add that it would be a big deal while dealing with multiple columns containing a bulk of data in the table, and then doing this bulky task manually would be a foolish decision.

But there isn’t any need to worry about it because after carefully reading this article, filtering out to remove the desired columns will be a piece of cake for you.

So let’s get straight into it!

## General Formula

To filter out desired columns from the table, we would use the FILTER function and supply the horizontal array; the general formula is as follows:

`=FILTER(total_data,(range_name1=value1)+( range_name2=value2))`

As we have altered the above formula according to the example which we would discuss in this article to understand that how this formula works and how to use this formula:

`=FILTER(A2:D9,(A1:D1="employee name")+(A1:D1="region")+(A1:D1="sales"))`

The end result is a filtered collection of data that only includes columns B, C, and D from the original data.

## Let’s See How This Formula Works:

Although FILTER is usually used to filter rows, it may also filter columns; the secret is to give an array with the same number of columns as the original data. In this example, we use boolean logic, commonly known as Boolean algebra, to create the necessary array.

Multiplication corresponds to AND logic in Boolean algebra and addition corresponds to OR logic. In the following example, we use Boolean algebra using OR logic (addition) to target only the columns “employee name”, “region”, and “sales” as follows:

After evaluating each expression, we obtain three arrays of TRUE/FALSE values:

`=(A1:D1="employee name")`

`=(A1:D1="employee name")+(A1:D1="region")+(A1:D1="sales")`

The arithmetic action (addition) turns TRUE and FALSE values to 1s and 0s, so think of it like this:

This is sent straight to the FILTER function as the include argument:

`=FILTER(A2:D9,{0,1,1,1})`

In the source data, there are 4 columns and 4 values in the array, all of which are either 1 or 0. FILTER utilizes this array as a filter to include columns 2, 3, and 4 from the given data. Column  1 has been eliminated. In other words, the only columns that remain are those linked with 1s.

## Removing Columns Using the MATCH and Filter Functions

Applying OR logic with addition as demonstrated above works OK, but it does not scale well and makes it hard to utilize a range of numbers from a worksheet as the criterion. To create the include argument more quickly, you may use the MATCH function in conjunction with the ISNUMBER function as seen below:

`=FILTER(A2:D9,ISNUMBER(MATCH(A1:D1,{"employee name","region","sales"},0)))`

`=MATCH(A1:D1,{"employee name","region","sales"},0)`

The MATCH function is set to seek for all column headings in the array constants ,”employee name“,”region” and “sales” as illustrated. We implement it this way so that the MATCH result has dimensions consistent with the original data, which has 4 columns. Also, the third parameter in MATCH is set to 0 to force an exact match.

MATCH provides an array that looks like this when it runs:

`=ISNUMBER(MATCH(A1:D1,{"employee name","region","sales"},0))`

This array is sent straight to ISNUMBER, which produces another array:

Like the one above, this array is horizontal and has 4 values separated by commas. Column 1 is removed using the array by FILTER.

### Related Functions

• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel Filter function
The FILTER function extracts matched records from a collection of data using one or more logical checks. The include argument specifies logical tests, which might encompass a wide variety of formula conditions.==FILTER(array,include,[if empty])…
• Excel MATCH  function
The Excel MATCH function search a value in an array and returns the position of that item.The MATCH function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the MATCH function is as below:= MATCH  (lookup_value, lookup_array, [match_type])….

## Filter or Extract for Multiple OR Criteria

If you are an valid MS Excel user, you have probably come across a situation where you wanted to filter the data in a separate table with specific criteria. You could do this task manually, which is also acceptable when dealing with a few data items. But if you got an assignment to filter out multiple items from a table consisting of a lot of data along with certain criteria, then doing these kinds of tasks manually would definitely be a stupid decision because this would not only waste your precious time, but you would also get tired of it and won’t complete your task on time.

But don’t be worry about it; for getting out of this fix and filtering out multiple data with specific criteria, all you have to do is read this article carefully.

So let’s dive into it.

## General formula:

The formula below would help you filter out multiple data with specific criteria within a few seconds.

As we have altered the following formula according to the example which we would discuss in this article to understand that how this formula works and how to use this formula:

` =FILTER(total_data,ISNUMBER(MATCH(product,F2:F3,0))*ISNUMBER(MATCH(employee,G2:G3,0)))`

In the formula stated above, we are using the filter function along with the Match function, where ranges are specified for products(A2:A9), employee (B2:B9), and regions (C2:C9).

This formula produces information when the product is “excel” or “access”, AND the employee are “john” or “William”.

## Syntax Explanation:

Before we dive into the formula for getting the job done effectively, we need to understand each syntax so that we can know how each syntax helps to Filter with multiple OR criteria :

• `Filter`: This tool helps to narrow down or filter out a variety of data depending on user-defined criteria.
• `Comma symbol` (,): In Excel, this symbol functions as a separator and plays a vital role in separating a list of values.
• `Parenthesis` (): Its primary role is to group and separate elements.
• `ISNUMBER`: The ISNUMBER function determines if a value in a cell or a value derived from another formula is a number. ISNUMBER returns either “`true`” or “`false`.”
• `MATCH`: The MATCH function looks for a given item in a range of cells and returns the item’s relative location in the range.

## Let’s See How This Formula Works:

Criteria for filtering out multiple data are entered in the range F2:G3 in this example. The formula’s rationale is as follows: the product is “excel” or “access”, AND the employee are “john” or “William”.

This formula’s filtering logic (the include parameter) is used with the ISNUMBER and MATCH functions and boolean logic in an array operation.

MATCH is set up “backward,” using lookup values from the data and criteria for the lookup array. For example, the first requirement is that the product be either “excel” or “access”. MATCH is configured as follows to apply this condition:

`=MATCH(product,F2:F3,0) // look for excel product`

As in the example, there are 8 values in the data; that’s why we get an array with 8 values that looks like the following:

The above array would include `#N/A` errors (no match) or numbers (match). The numbers on the notice refer to either “excel” or “access” products. To turn this array into TRUE and FALSE values, the MATCH function is wrapped in the ISNUMBER function:

`=ISNUMBER(MATCH(product,F2:F3,0))`

which results in an array like the following one:

TRUE values in this array match a “excel” or “access”.

The exclusive formula has two expressions similar to the ones used for the FILTER function’s include argument.

Following the evaluation of MATCH and ISNUMBER, we get two arrays containing TRUE and FALSE values. The arithmetic action of multiplying these arrays together converts the TRUE and FALSE values to 1s and 0s.

Following the laws of boolean arithmetic, the outcome is a single array which is stated as follows:

which is sent as an argument to the FILTER function like the following:

`=FILTER(B5:D16,{1;0;0;0;0;1;0;0;0;0;0;1})`

### Related Functions

• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel Filter function
The FILTER function extracts matched records from a collection of data using one or more logical checks. The include argument specifies logical tests, which might encompass a wide variety of formula conditions.==FILTER(array,include,[if empty])…
• Excel MATCH  function
The Excel MATCH function search a value in an array and returns the position of that item.The MATCH function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the MATCH function is as below:= MATCH  (lookup_value, lookup_array, [match_type])….

## Filter or Extract with a Partial Match

Assume you have a table consisting of a few cells having few values, and you want to filter out the set of records with the partial match. You might take it easy and would prefer to manually filter out the desired partial matching values into another table without any need for the formula; then congratulations because you are thinking right.

But let me add that it would be a big deal while dealing with a bulk of data in the table, and then doing this bulky task manually would be a foolish decision.

But there isn’t any need to worry about it because after carefully reading this article filtering out the set of records with the aid of partial matches will be a piece of cake for you.

So let’s get straight into it!

## General Formula:

You can use the FILTER function in combination with the SEARCH function to choose data records based on a partial match. The formula in E4 is written as follows:

`=FILTER(Data_range,ISNUMBER(SEARCH(B2,Filter_range))*(B2<>""),"Not Found")`

Note: Data_range is name range for A2:C9, and Filter_range is antoehr name range for B2:B9.

## Let’s See How This Formula Works

The motive is to extract a collection of records that match a partial text string in this example. We match one column in the data range A2:C9 or the “Region” column. The FILTER function (new in Excel 365) retrieves matched data from a range based on a logical filter, which is at the heart of this formula:

`=FILTER(filter_data,filter_logic)`

The task in this example is to build the logic required to match records based on a partial match. Because the FILTER function does not handle wildcards, we must use an alternative technique. In this situation, we use the SEARCH function in conjunction with the ISNUMBER function as follows:

`=ISNUMBER(SEARCH(B2,Filter_range))`

The SEARCH function seeks text input in cell E2 within the Filter_range name range. SEARCH returns the position of a result in the text if it finds one.

If SEARCH formula does not yield any results, it returns the `#VALUE!` error:

We have a match if SEARCH returns a number. Otherwise, we don’t have a match. We wrap the SEARCH function within the ISNUMBER function to transform this result into a simple TRUE/FALSE value. Only when SEARCH returns a number will ISNUMBER return TRUE.

We aren’t utilizing a wildcard like (“*”) to achieve a partial match, but the SEARCH + ISNUMBER combination acts similarly. SEARCH function will return a number if the search string is found anywhere in the text, and ISNUMBER will return TRUE if the search string is found anywhere in the text.

`=FILTER(Data_range,ISNUMBER(SEARCH(B2,Filter_range)))`

We now have a workable formula, but we still need to clean up a few things. First, if the FILTER function returns no results, it will produce a `#CALC!` error. We would add a text message for the “if_empty” argument to deliver a friendlier message:

`=FILTER(Data_range,ISNUMBER(SEARCH(B2,Filter_range))*(B2<>""),"Not Found")`

Finally, we must deal with the circumstance where the search string in E2 is blank. Surprisingly, if the search text is an empty string, the SEARCH function will return the value 1.

If field B2 is empty, FILTER will return all results since ISNUMBER will joyfully return TRUE for number 1. To avoid this behavior, we add the following logic to the original logical expression:

`=ISNUMBER(SEARCH(B2,Filter_range))*(B2<>"")`

When B2 is not empty, the expression B2<>”” yields TRUE; otherwise, it returns FALSE. By the original SEARCH + ISNUMBER expression, when we would multiply the results of this expression, all TRUE results are “canceled out” when B2 is empty. This is a variation on Boolean logic.

## Extract All Partial Match Using Index and Match function

Only Excel 365 supports the FILTER feature. It is feasible to put up a partial match formula in previous versions of Excel to produce more than one match, but it is more complicated. This following formula demonstrates one method based on INDEX and MATCH.

`=INDEX(\$B\$1:\$B\$5,AGGREGATE(15,6,(ROW(\$B\$1:\$B\$5)-ROW(\$B\$1)+1)/ISNUMBER(SEARCH(\$D\$1,\$B\$1:\$B\$5)),E2))`

### Related Functions

• Excel INDEX function
The Excel INDEX function returns a value from a table based on the index (row number and column number)The INDEX function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the INDEX function is as below:= INDEX (array, row_num,[column_num])…
• Excel ROW function
The Excel ROW function returns the row number of a cell reference.The ROW function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the ROW function is as below:= ROW ([reference])….
• Excel SMALL function
The Excel SMALL function returns the smallest numeric value from the numbers that you provided. Or returns the smallest value in the array.The syntax of the SMALL function is as below:=SMALL(array,nth) …
• Excel IF function
The Excel IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE. The IF function is a build-in function in Microsoft Excel and it is categorized as a Logical Function.The syntax of the IF function is as below:= IF (condition, [true_value], [false_value])….
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel SEARCH function
The Excel SEARCH function returns the number of the starting location of a substring in a text string.The syntax of the SEARCH function is as below:= SEARCH  (find_text, within_text,[start_num])…
• Excel AGGREGATE function
The Excel AGGREGATE function returns an aggregate in a list or database and ignore errors or hidden rows. The syntax of the AGGREGATE function is as below:= AGGREGATE(function_num, options, ref1,[ref2])…
• Excel Filter function
The FILTER function extracts matched records from a collection of data using one or more logical checks. The include argument specifies logical tests, which might encompass a wide variety of formula conditions.==FILTER(array,include,[if empty])…

## Filter Multiple Values

In Excel, you can easily filter a table to display only the rows that meet your criteria. This is a quick way to find the information you need without scrolling through all the data. In this post, we’ll show you how to do it. Then, we’ll show you some other ways to filter data in Excel tables. Stay tuned!

## General Formula:

`=FILTER(total_data,ISNUMBER(MATCH(range1, filter_range,0)),"Not Found")`

## Summary

When you want to include only records where the column equals one of many values, use a filter with ISNUMBER and MATCH functions. In this example shown G2 has:

`=FILTER(A2:C9,ISNUMBER(MATCH(B2:B9, E2:E4,0))," Not Found ")`

## Clarification:

The FILTER function has many different types of arguments, including numbers and matches. For example, The included argument can be created with an expression that uses ISNUMBER AND MATCH like this!

`=MATCH(B2:B9, E2:E4,0)`

Try out this cool region finder for your request! MATCH can search inside the smaller range E2:E4, which means it will return an array like this:

`=ISNUMBER(MATCH(B2:B9, E2:E4,0))`

You can use this array to force a result of TRUE or FALSE by using the ISNUMBER function. The return value for this query is either 1 (true) if there are matching colors in positions corresponding with “found” numbers; 0(false).

When passing FILTER and including the argument that contains this filter, only rows with values corresponding to TRUE will be returned.

## With Hardcoded Values:

The formula for this example is created with cell references, and it allows you to input colors in the E2:E4 range. However, an array constant can be used instead to produce the same result, Hardcoding values into your formulas!

`=FILTER(A2:C9,ISNUMBER(MATCH(B2:B9, {"West","North","South"},0))," Not Found ")`

## To Filter Multiple Values Use a Simple Filter:

Using data from your company, this list shows which employee have been among region’s top sales.

Clicking on any data point in our table will filter it, so clicking here could be useful for filtering out certain information or viewing only the newest records! First, go to the Data tab, select Sort & Filter and then Filter.

We can find a whole host of different items by clicking on these dropdown arrows, from which we’ll be able to make our selection.

Clicking on the filter in column one yields this image.

We need only click on West or East to select. This will deselect all other currently selected employee and allow us to choose between these two regsions.

We’ll first clear the filter from our table by selecting any cell and clicking on the Filter tab again to filter out multiple values. You can notice that it is currently set to active with an icon background change:

## Advanced Filter To Filter Multiple Values

We will use Excel’s Advanced Filter to remove the filter from our table. We can find this option under Data >> Sort & Filter, right next to their regular filtering tools!

The window will appear when you click on it is quite interesting!

The Advanced Filter is a powerful tool to customize our results.

• We can choose between filtering in an existing table or copying filtered results into another location, called “copy.”
• We use the listed range in order to filter our table.
• We can use the criteria range field to define what we would like our filter’s result set to be.
• Copy to the designated location will write our filtered result.

In this example, we will copy our filtered data set to cell G2. Our list range is A2:C9; criteria range E2:E4, and the copying happens in cells at positions where values meet or exceed those listed above them .

After you click OK, a new table will be created starting from the cell G2, and it’ll look like this:

### Related Function

• Excel MATCH  function
The Excel MATCH function search a value in an array and returns the position of that item.The MATCH function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the MATCH function is as below:= MATCH  (lookup_value, lookup_array, [match_type])….
• Excel Filter function
The FILTER function extracts matched records from a collection of data using one or more logical checks. The include argument specifies logical tests, which might encompass a wide variety of formula conditions.==FILTER(array,include,[if empty])…
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…

## Extract all Partial Matches

Just assume that you have a range of data that contains a text string and you want to extract the few partial matches into another separate range of cells; then you might think that it’s not a big deal; because you would prefer to manually extract the few partial matches into another separate range of cells without any need of the formula;

Then congratulations because you are thinking right, but let me add up that it would be a big deal to extract the multiple partial matches into another separate range of cells and doing it manually would be a foolish attempt because you would get tired of it and would never complete your work on time.

But don’t be worry about it because after carefully reading this article, extracting multiple partial matches into another range of cells would become a piece of cake for you.

So let’s dive into the article to take you out of this fix.

## General formula

The Following formula would help you out for extracting multiple partial matches into another separate range of cells:

`=INDEX(\$B\$1:\$B\$5,AGGREGATE(15,6,(ROW(\$B\$1:\$B\$5)-ROW(\$B\$1)+1)/ISNUMBER(SEARCH(\$D\$1,\$B\$1:\$B\$5)),E2))`

## Syntax Explanations

Before going into the explanation of the formula for getting the work done efficiently, we must understand each syntax which would make it easy for you that how each syntax contributes to extracting multiple partial matches into a separate range or list of cells:

• `INDEX`: In a range or array, this index function contributes to returning the value at a given position.
• `AGGREGATE`: This function contributes to returning the aggregate result in a database or list of values in the excel sheet.
• `ROW`: In Excel, this Row function contributes toreturning the row number as a reference.
• `Absolute Reference`: The Absolute referenceis nothing but an actual fixed location in a worksheet.
• `ISNUMBER`: This function contributes to returns TRUE when a cell contains a number and FALSE if there is no number.
• `SEARCH`: This function contributes to locating the character between two text strings and returns to the number of the starting position of the first text string from the first character of the second text string.
• `Comma symbol` (,): In Excel, this comma symbol acts as a separator that helps to separate a list of values.
• `Minus Operator` (-): This minus symbol contributes to subtracting any two values.
• `Parenthesis` (): The core purpose of this Parenthesis symbol is to group the elements and to separate them from the rest of the elements.
• `Plus operator` (+): This plus operator adds the values.
• `Division` (/): This division symbol is used for dividing values or numbers.

## Let’s See How This Formula Works:

The INDEX function is the primary function having AGGREGATE, which is highly useful to figure out the matches for each row in the extracted area:

`=INDEX(\$B\$1:\$B\$5,matched_values)`

Almost all of the work is to determine and report which rows in “`\$B\$1:\$B\$5`” match the search string and report the position of each matching value to INDEX. This is accomplished by configuring the AGGREGATE function as follows:

`=AGGREGATE(15,6,(ROW(\$B\$1:\$B\$5)-ROW(\$B\$1)+1)/ISNUMBER(SEARCH(\$D\$1,\$B\$1:\$B\$5)),E2)`

The very first input or argument, which is `15`, instructs AGGREGATE to return the nth smallest values.

The second argument, `6`, specifies whether or not to ignore mistakes.

The third argument is an expression that returns an array of results that match.

The fourth input, `E2`, it specifies the “nth” value.

AGGREGATE works on arrays, and for the third argument inside AGGREGATE, the expression below builds an array :

`={(ROW(\$B\$1:\$B\$5)-ROW(\$B\$1)+1)/ISNUMBER(SEARCH(\$D\$1,\$B\$1:\$B\$5))}}`

In this case, the ROW function is used to build an array of relative row numbers, as that’s why SEARCH and ISNUMBER are combined to match the search string against values in the data, resulting in an array of TRUE and FALSE values.

TRUE behaves as 1 in this math operation, while FALSE behaves as 0. As a result, row numbers with a positive match are divided by 1 and survive the operation, whereas row numbers with non-matching values are destroyed and become `#DIV/0 `errors. AGGREGATE is configured to ignore errors; it ignores #DIV/0 errors and returns the “nth” smallest number from the remaining values.

## Alternative Formula with SMALL Function

You can also use an alternative formula which is based on SMALL function and IF Function to achieve the same result:

`=INDEX(\$B\$1:\$B\$5,SMALL(IF(ISNUMBER(SEARCH(\$D\$1, \$B\$1:\$B\$5)),ROW(\$B\$1:\$B\$5)-ROW(\$B\$1)+1),E2))`

Note: this is an array formula, and to get the work done, please enter it with `Control` `+` `Shift` `+` `Enter`.

### Related Functions

• Excel INDEX function
The Excel INDEX function returns a value from a table based on the index (row number and column number)The INDEX function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the INDEX function is as below:= INDEX (array, row_num,[column_num])…
• Excel ROW function
The Excel ROW function returns the row number of a cell reference.The ROW function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the ROW function is as below:= ROW ([reference])….
• Excel SMALL function
The Excel SMALL function returns the smallest numeric value from the numbers that you provided. Or returns the smallest value in the array.The syntax of the SMALL function is as below:=SMALL(array,nth) …
• Excel IF function
The Excel IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE. The IF function is a build-in function in Microsoft Excel and it is categorized as a Logical Function.The syntax of the IF function is as below:= IF (condition, [true_value], [false_value])….
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel SEARCH function
The Excel SEARCH function returns the number of the starting location of a substring in a text string.The syntax of the SEARCH function is as below:= SEARCH  (find_text, within_text,[start_num])…
• Excel AGGREGATE function
The Excel AGGREGATE function returns an aggregate in a list or database and ignore errors or hidden rows. The syntax of the AGGREGATE function is as below:= AGGREGATE(function_num, options, ref1,[ref2])…

## If Cell Contains Certain Text OR Equals Certain Text

IF cell equals certain text

IF function is frequently used in Excel worksheet to return “true value” or “false value” based on the logical test result. If you want to test values to see if they equal certain text like “abc”, you can build formula with IF function to return result.

## FORMULA

To test if cell equals certain text, the generic formula is:

=IF(A1=”text”,”true value”,”false value”)

Formula in this example

=IF(A4=”abc”,”Yes”,”No”)

## EXPLANATION

In this example, we want to see the results of “if cell equals “abc”” for A4 and A5. Excel IF function can handle this case properly.

IF function allows you to create a logical comparison between your value and reference value (for example “A1>0”), and set true value and false value what you expect to return as test results. IF function returns one of the two results based on logical comparison result.

Syntax: IF(logica_test,[value_if_true],[value_if_false])

To test if A4 equals text “abc”, we can directly create a logical comparison A4=”abc”. “abc” should be quoted by double quotes, if missing double quotes #NAME? error displays instead and it signifies some errors should be corrected in this formula.

We set “Yes” as true result and “No” as false result, A4=”abc” is true, IF evaluates to “Yes”. Cell A5 only contains “abc” not equals “abc”, so it fails logical comparison and get a result of “No”.

IF cell contains certain text

To test if cell contains certain text like “abc”, we can use IF function together with ISNUMBER and SEARCH functions.

## FORMULA

To test if cell contains certain text, the generic formula is:

=IF(ISNUMBER(SEARCH(“text”,A1)),”TRUE”,”FALSE”)

Formula in this example:

=IF(ISNUMBER(SEARCH(“abc”,A4)),”Yes”,”No”)

## FUNCTION INTRODUCTION

SEARCH function can help us to see if text string A (for example “abc”) is included in another text string B (for example “abcde”), and if yes, it returns the position of the first character of the text string B.

Syntax: SEARCH(find_text,within_text,[start_number])

ISNUMBER function returns TRUE if cell contains a number, and returns FALSE if not. This function is easy to understand by its name “ISNUMBER”.

Syntax: ISNUMBER(value)

## EXPLANATION

In this example, we want to know if cells in A column contain text “abc”, so we use SEARCH function to search text “abc” from cells in A column. For example, to test if A4 contains “abc”, we can build formula SEARCH(“abc”,A4), it is equivalent to SEARCH(“abc”,”abcde”).

After calculating SEARCH function, its result is delivered to ISNUMBER function as test value. In this example “abc” is found in “abcde”, and character “a” is located in the first position of all five characters, so SEARCH returns “1”, ISNUMBER(SEARCH(“abc”,”abcde”))->ISUNUMBER(1). In Excel, ISNUMBER+SEARCH can help us check if specific substring is including in string, or specific text is included in one sentence.

Formula ISNUMBER(SEARCH()) is within IF function as argument “logical_test”. Now, ISNUMBER(1) evaluates to “TRUE” and deliver “TRUE” to IF function as logical test result directly.

IF function returns result of true value “Yes”. For A5 “fghij”, it doesn’t contain “abc”, so IF returns “No” in B5.

## COMMENT

1. SEARCH function supports wildcards like “?” and “*”.

1. SEARCH function is case-insensitive.
2. IF function doesn’t support wildcards.

### Related Functions

• Excel IF function
The Excel IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE. The IF function is a build-in function in Microsoft Excel and it is categorized as a Logical Function.The syntax of the IF function is as below:= IF (condition, [true_value], [false_value])….
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel SEARCH function
The Excel SEARCH function returns the number of the starting location of a substring in a text string.The syntax of the SEARCH function is as below:= SEARCH  (find_text, within_text,[start_num])…

## Average the Last N Numeric Values in Excel

AVERAGE function is one of the most popular functions in Excel. Apply AVERAGE together with some other functions, we can calculate average simply for some complex situations.

In this article, we will introduce you to calculate average of the last N numbers from a range contains both numeric values and non-numeric values.

## EXAMPLE

In this case, we want to calculate the average of the last 3 numeric values in “Numbers” column. As non-numeric value “ABC” exists in last three cells, so we cannot directly apply AVERAGE(A9:A11) directly. To calculate average ignoring invalid values, we need the help of other functions.

In this article, to approach our goal, except the main AVERAGE function, we also apply ROW, ISNUMBER, IF, LARGE, LOOKUP functions.

## SOLUTION

To create a formula to get average in this case, we need to know:

1) Distinguish numbers and non-numeric values from range “Numbers”. Ignore non-numeric values in calculation.

2) Find out the last three cells with numbers in “Numbers”.

3) Find out last three values through searching for the last three positions.

## FORMULA with AVERAGE & OTHER FUNCTIONS

In C2, we input the formula

`=AVERAGE(LOOKUP(LARGE(IF(ISNUMBER(Numbers),ROW(Numbers)),{1,2,3}), ROW(Numbers), Numbers)).`

After typing, press Enter, average of the last three numbers is 12.

In “Numbers” list, the last three values are 20, 15 and 1, the average is (20+15+1)/3=12, so the formula returned value is correct. The last three values are found out properly.

## FUNCTION INTRODUCTION

The main function in this formula is “AVERAGE”, it can return the average of last three values; Others are supported to find out numbers (ignoring non-numeric values), mark row numbers for the last three numbers, and the through searching row numbers to return corresponding numbers.

1. ROW function returns row number for a given range reference.

Syntax:

`=ROW(reference)`

Example. ROW(A1:A3) returns row numbers of range A1:A3, so we get {1;2;3}.

2. ISNUMBER function returns True (for numeric values) or False (for strings, errors) based on value is a numeric value or not. For blank cells, it returns False.

Syntax:

`=ISNUMBER(value)`

Example. You can input a value, a cell reference, or a range reference for “value”.

3. IF function returns “true value” or “false value” based on the result of provided logical comparison. It is one of the most popular function in Excel.

Syntax:

`=IF(logical_test,[value_if_true],[value_if_false])`

Example, =IF(ISNUMBER(E1:E3),”Yes”,”No”).

4. LARGE function returns the Kth largest number from a given set of numbers or a range reference.

Syntax:

`=LARGE(array,k)`

Example, =LARGE(E1:E3,{1;2}), an array {3;2} is returned. If you set k=2, only 2 is returned.

5. LOOKUP function can through searching for a row or column to return the corresponding value in the same position but in the second row or column. It has two different syntaxes, in this case, it is for vector:

Syntax:

`=LOOKUP(lookup_value, lookup_vector, [result_vector])`

Example, =LOOKUP(H2,E2:E3,F2:F3), apply lookup to find out name for id1.

6. AVERAGE function returns the average of numbers from a given range reference.

Syntax:

`=AVERAGE(number1, [number2], …)`

Example. For arguments “number1, number2,…”, they can be a set of numbers, or an array of numbers like {1;2;3}.

## FORMULA EXPLANATION

`=AVERAGE(LOOKUP(LARGE(IF(ISNUMBER(Numbers),ROW(Numbers)),{1,2,3}), ROW(Numbers), Numbers))`

This formula contains 6 functions, we explain functions from inside to outside.

1. For ISNUMBER(Numbers), “Numbers” is A2:A11, so ISNUMBER function check values in each cell in this range and returns “True” for numeric values and “False” for non-numeric values or blank. ISNUMBER(Numbers) returns below array:

`{TRUE;TRUE;FALSE;TRUE;TRUE;FALSE;FALSE;FALSE;TRUE;TRUE}`

2. ROW(Numbers)

` returns row numbers for range A2:A11.`
`{2;3;4;5;6;7;8;9;10;11}`

3. With the help of ISNUMBER and ROW functions, IF function returns row numbers for cells with numeric values.

`IF({TRUE;TRUE;FALSE;TRUE;TRUE;FALSE;FALSE;FALSE;TRUE;TRUE},{2;3;4;5;6;7;8;9;10;11})`

Based on logical test result, IF returns row number for “true value” and keeps “False” for “false value” as [value_if_false] is omitted. Then we get below array from IF function:

`{2;3;FALSE;5;6;FALSE;FALSE;FALSE;10;11}`

4. Now above array returned from IF function participates into LARGE function calculation.

`LARGE({2;3;FALSE;5;6;FALSE;FALSE;FALSE;10;11},{1,2,3})`

K is an array {1,2,3}, so LARGE function returns the largest three values from array {2;3;FALSE;5;6;FALSE;FALSE;FALSE;10;11}. In this step, LARGE function returns the last three row numbers for cells with numbers.

`{11,10,6}`

5. In step#4, we get the last three row numbers properly. Then we can apply LOOKUP function to lookup corresponding values in row 11, row 10 and row 6 from range “Numbers”.

Row(Numbers) is applied twice in this formula, the first one is “value_if_true” for IF function, the second one is used as  “lookup_vector” for LARGE function.

`LOOKUP({11,10,6}, ROW(Numbers), Numbers)=LOOKUP({11,10,6}, {2;3;4;5;6;7;8;9;10;11}, {5;10;0;8;20;#NAME?;"ab\$cd";"ABC";15;1})`

In this step, LOOKUP function returns proper values from A2:A11 after searching for row numbers 11, 10 and 6. So we get below array at last:

`{1,15,20}`

6. After above all steps, we get =AVERAGE({1,15,20}). So, the returned value is (1+15+20)/3=12.

### Related Functions

• Excel ROW function
The Excel ROW function returns the row number of a cell reference.The ROW function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the ROW function is as below:= ROW ([reference])….
• Excel IF function
The Excel IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE. The IF function is a build-in function in Microsoft Excel and it is categorized as a Logical Function.The syntax of the IF function is as below:= IF (condition, [true_value],
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel LOOKUP function
The Excel LOOKUP function will search a value in a vector or array.The syntax of the LOOKUP function is as below:= LOOKUP (lookup_value, lookup_vector, [result_vector])…
• Excel AVERAGE function
The Excel AVERAGE function returns the average of the numbers that you provided.The syntax of the AVERAGE function is as below:=AVERAGE (number1,[number2],…)….
• Excel LARGE function
The Excel LARGE function returns the largest numeric value from the numbers that you provided. Or returns the largest value in the array. The syntax of the LARGE function is as below:= LARGE (array,nth)…

## How to Count Cells that Contain only numbers in Excel

This post will guide you how to count the number of cells that only contain numbers within a range of cells using a formula in Excel 2013/2016.

## Count Number of Cells that Contain Numbers

Assuming that you have a data list in the range of cells B1:B6, and you want count the number of cells containing only numbers, and write the result in cell D1.You can use a formula based on the COUNT function  Like this:

=COUNT (B1:B6)

The Syntax of COUNT function is as below:

=COUNT(value1,value2…)

Note: Value1 is reequired, which can be a cell range, a row or a column.

You would see that the above formula COUNT function should be count number of cells contain only number within the range B1:B6.

If you want to count the number of cells that does not contain numbers, and you can use a formula based on the SUMPRODUCT function and the ISNUMBER function, like this:

=SUMPRODUCT(–NOT(ISNUMBER(B1:B6)))

Let’s see that how this formula works:

=ISNUMBER(B1:B6)

The ISNUMBER function can be used to search number in the range B1:B6 and returns TRUE or FALSE values. The above function would return an array result;

{TRUE;FALSE;TRUE;TRUE;FALSE;TRUE}

=NOT(ISNUMBER(B1:B6))

The NOT function will convert the above array result in reverse. And the result still is an array like this:

{FALSE;TRUE;FALSE;FALSE;TRUE;FALSE}

Then you need to use double negative operator convert the above result array into 1 and 0, like this:

{0;1;0;0;1;0}

The SUMPRODUCT function will be used to add the array and return final result.

### Related Functions

• Excel SUMPRODUCT function
The Excel SUMPRODUCT function multiplies corresponding components in the given one or more arrays or ranges, and returns the sum of those products. The syntax of the SUMPRODUCT function is as below:= SUMPRODUCT (array1,[array2],…)…
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel COUNT function
The Excel COUNT function counts the number of cells that contain numbers, and counts numbers within the list of arguments. It returns a numeric value that indicate the number of cells that contain numbers in a range…
• Excel NOT function
The Excel NOT function returns the opposite of a given logical or Boolean value. For example, if you supplied with the value TRUE, the NOT function will return FALSE; If you supplied with the value FALSE, and the NOT function will TRUE. The syntax of the NOT function is as below:=NOT(logical)…

## How to Count Cells that Contain X or Y in Excel

This post will guide you how to count the number of cells that contain X or Y in a given range cells using a formula in Excel 2013/2016.You can easily to count cells equal to a specific value or text string through COUNTIF function. But if there is an easy way to count cells contain either one value or another value in a selected range of cells in Excel.

In the previous post, we talked that how to count cells that equal to either x or y in a given range with two COUNTIF functions. And it will double count cells that contain both X and Y. So it may be not your expected result, and you may only want to add it once while cells that contain both X or Y. the below steps will teach you how to count cells that contain either X or Y(do not double count).

## Count Cells Contain X or Y

Assuming that you want to count cells that contain value “excel”or “word” defined in a selected range(A1:B6).In this case, you can use the SUMPRODUCT function combining with ISNUMBER function and FIND function to count cells which are contain either  X or Y.

Enter the following formula in a blank cell, and press Enter key:

=SUMPRODUCT(–((ISNUMBER(FIND(“excel”,A1:B6)) +  ISNUMBER(FIND(“word”,A1:B6)))>0))

Note: A2:A6 is the data range that you want to use. And both“excel” and “word” are the text values that you want to count in range A2:A6. You need to change them as you need.

NOW LET’S SEE HOW THIS FORMULA WORKS:

=FIND(“excel”,A1:B6)

The FIND function can be used to find the position of text “excel” or “word” in range A1:B6, and it returns a array result contain `1` or `#VALUE` error. When the text “excel” or “word” is not found, returns a `#VALUE` error. The returned results for the above formula is like below:

={#VALUE!,#VALUE!;1,#VALUE!;#VALUE!,#VALUE!;#VALUE!,#VALUE!;#VALUE!,#VALUE!;1,#VALUE!}

You can see that there are two “`1`” value, it means that there are two cells that contain “excel”text string.

=ISNUMBER(FIND(“excel”,A1:B6))

Then you can use the ISNUMBER function to check the above array result, it will convert all numeric value as True, and convert other values to False.

={FALSE,FALSE;TRUE,FALSE;FALSE,FALSE;FALSE,FALSE;FALSE,FALSE;TRUE,FALSE}

You still need to convert the above logic values to number “`1`” or “`0`” with double negative character like below:

=–ISNUMBER(FIND(“excel”,A1:B6))

={0,0;1,0;0,0;0,0;0,0;1,0}

Note: You can press “Fn” + “F9” to display the array result for the above array formula.

### Related Functions

• Excel SUMPRODUCT function
The Excel SUMPRODUCT function multiplies corresponding components in the given one or more arrays or ranges, and returns the sum of those products. The syntax of the SUMPRODUCT function is as below:= SUMPRODUCT (array1,[array2],…)…
• Excel COUNTIF function
The Excel COUNTIF function will count the number of cells in a range that meet a given criteria. This function can be used to count the different kinds of cells with number, date, text values, blank, non-blanks, or containing specific characters.etc.= COUNTIF (range, criteria)…
• Excel Find function
The Excel FIND function returns the position of the first text string (substring) from the first character of the second text string.The FIND function is a build-in function in Microsoft Excel and it is categorized as a Text Function.The syntax of the FIND function is as below:= FIND  (find_text, within_text,[start_num])…
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…

## How to Extract Initials From a Name in Excel

This post will guide you how to get initials from a given name using a formula in Excel. How do I extract initials from names in Excel 2013/2016.

Assuming that you have a list of data in range B1:B4, in which contain name values, and you want to extract initials from these names. How to accomplish it. this post will show you two methods to get initials.

## Extract Initials from a Name Using a Formula

To extract initials from a given name in Excel, you can do this using a formula based on the LEFT function, the IF function, the ISNUMBER function and the MID function. Like this:

=LEFT(B1)&IF(ISNUMBER(FIND(” “, B1)),MID(B1,FIND(” “, B1)+1,1),””)&IF(ISNUMBER(FIND(” “, B1,FIND(” “, B1)+1)),MID(B1,FIND(” “, B1,FIND(” “, B1)+1)+1,1),””)

You need to type this formula into a blank cell and press Enter key on your keyboard, and then drag the AutoFill Handle down to other cells.

## Extract Initials from a Name Using User Defined Function

You can also define a User Defined function to extract initials from a given name in Excel. Just do the following steps:

Step1# open your excel workbook and then click on “Visual Basic” command under DEVELOPER Tab, or just press “ALT+F11” shortcut.

Step2#  then the “Visual Basic Editor” window will appear.

Step3# click “Insert” ->”Module” to create a new module.

Step4# paste the below VBA code into the code window. Then clicking “Save” button.

```Function GetFirstCharacters(pWorkRng As Range) As String
myValue = pWorkRng.Value
myStr = VBA.Split(Trim(myValue))
For i = 0 To UBound(myStr)
myResult = myResult & VBA.Left(myStr(i), 1) & ""
Next
GetFirstCharacters = myResult
End Function
```

Step5# type the following formula into a blank cell and press Enter key in your keyboard.

=GetFirstCharacters(B1)

### Related Functions

• Excel IF function
The Excel IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE. The IF function is a build-in function in Microsoft Excel and it is categorized as a Logical Function.The syntax of the IF function is as below:= IF (condition, [true_value], [false_value])….
• Excel LEFT function
The Excel LEFT function returns a substring (a specified number of the characters) from a text string, starting from the leftmost character.The LEFT function is a build-in function in Microsoft Excel and it is categorized as a Text Function.The syntax of the LEFT function is as below:= LEFT(text,[num_chars])…t)…
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel MID function
The Excel MID function returns a substring from a text string at the position that you specify.The syntax of the MID function is as below:= MID (text, start_num, num_chars)…

## How to Extract Number from Text String in Excel

This post will guide you how to extract number from a given test string in Excel. How do I extract all numbers from string using a formula in Excel. How to get all number from a given test string using user defined function in Excel.

Assuming that you have a list of data in range B1:B5, in which contain text string values, and you want to eextract all numbers from each cell in which contain letters and numbers. In other words, you wish to remove all letters from those text strings. And this post will show you two methods to accomplish it.

## Extract Number from String with Formula

If you want to extract numbers from a range of cells that contain text string values, you need to use an array formula based on the SUM function, MID function, LARGE function, INDEX function, ISNUBER function and the ROW function to extract all numbers from one cell that contain text string values. Like this:

`=SUM(MID(0&B1,LARGE(INDEX(ISNUMBER(--MID(B1,ROW(\$1:\$99),1))*ROW(\$1:\$99),),ROW(\$1:\$99))+1,1)*10^ROW(\$1:\$99)/10)`

You need to type this formula into a blank cell and press Ctrl + Shift +Enter key on your keyboard to change the current common formula as Array formula.  Then drag the AutoFill handle down to other cells.

Note: B1 is the cell that you want to extract numbers from.

## Extract Number from String with User Defined Function

You can also use an VBA code to define a User defined function to accomplish the same result of extracting all numbers from text string in Excel. Just do the following steps:

Step1# open your excel workbook and then click on “Visual Basic” command under DEVELOPER Tab, or just press “ALT+F11” shortcut.

Step2#  then the “Visual Basic Editor” window will appear.

Step3# click “Insert” ->”Module” to create a new module.

Step4# paste the below VBA code into the code window. Then clicking “Save” button.

[vb]
Function extractNumbers(Txt As String) As String
With CreateObject("VBScript.RegExp")
.Global = True
.Pattern = "\D"
extractNumbers = .Replace(Txt, "")
End With
End Function
[/vb]

#5 back to the current worksheet, then type the following formula in a blank cell, and then press Enter key. And drag the AutoFill Handle over to other cells.

=extractNumbers(B1)

### Related Functions

• Excel SUM function
The Excel SUM function will adds all numbers in a range of cells and returns the sum of these values. You can add individual values, cell references or ranges in excel.The syntax of the SUM function is as below:= SUM(number1,[number2],…)…
• Excel INDEX function
The Excel INDEX function returns a value from a table based on the index (row number and column number)The INDEX function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the INDEX function is as below:= INDEX (array, row_num,[column_num])…
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel ROW function
The Excel ROW function returns the row number of a cell reference.The ROW function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function.The syntax of the ROW function is as below:= ROW ([reference])….
• Excel MID function
The Excel MID function returns a substring from a text string at the position that you specify.The syntax of the MID function is as below:= MID (text, start_num, num_chars)…
• Excel LARGE function
The Excel LARGE function returns the largest numeric value from the numbers that you provided. Or returns the largest value in the array. The syntax of the LARGE function is as below:= LARGE (array,nth)…

## How to Ignore Error Values When Calculating the Average in Excel

This post will guide you how to ignore error values when getting average for a range of cells in Excel. How do I average a range of cells ignoring error values, such as: #div/0!.

Assuming that you have a list of range of cells that you want to calculate the average of those cells which including error values , such as: #div/0 or #NAME?, etc. When you use the Average function to calculate those cells, you will get an error result. So How to handle this in Excel.

If you want to ignoring any errors that might exist in the given range, you can use AVERAGEIF function or AVERAGE function with IF function to achieve the result. Like this:

`=AVERAGEIF(A1:C4,”>=0”)`

Or

`=AVERAGE(IF(ISERROR(A1:C4),””,A1:C4))`

OR

`=AVERAGE(IF(ISNUMBER(A1:C4),A1:C4))`

Note: The second and third formula need to press Ctrl + Shift +  Enter keys, as those formulas are Array Formula. A1:C4 is the data range that you wish to average. And you need to change it as you need.

Let’s see how the first formula works: the AVERAGEIF function can be used to calculate an average of numeric values with one or more criteria for a given range. And In this example, the criteria is the expression “>=0”, it will filter out all error values, and just to calculate the positive numeric values in the given range.

### Related Functions

• Excel IF function
The Excel IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE. The IF function is a build-in function in Microsoft Excel and it is categorized as a Logical Function.The syntax of the IF function is as below:= IF (condition, [true_value], [false_value])….
• Excel AVERAGE function
The Excel AVERAGE function returns the average of the numbers that you provided.The syntax of the AVERAGE function is as below:=AVERAGE (number1,[number2],…)….
• Excel AVERAGEIF function
The Excel AVERAGEAIF function returns the average of all numbers in a range of cells that meet a given criteria.The syntax of the AVERAGEIF function is as below:= AVERAGEIF (range, criteria, [average_range])….
• Excel IFERROR function
The Excel IFERROR function returns an alternate value you specify if a formula results in an error, or returns the result of the formula.The syntax of the IFERROR function is as below:= IFERROR (value, value_if_error)….
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…

## How to Limit Data Entry in a Cell in Excel

This post will guide you how to limit cell entries to specific length and number of digits in Excel. How do I limit data entry to allow only text or only numbers entered into in a cell using Data Validation option in Excel. How to limit entries to numeric values in Excel.

Assuming that you want to limit data entry for a range of cells in your worksheet, such as: only allow to enter text values or numeric values in the selected range of cells. How to do it. You can refer to the following introduction.

## Limit Data Entry to Allow Only Text

If you want to only allow entering Text values in the selected range of cells, you can use the Data Validation feature to achieve it. Just do the following steps:

#1 select the range of cells that you want to limit data entry.

#2 go to DATA tab, click Data Validation command under Data Tools group. And the Data Validation dialog will open.

#3 click Settings tab, and select Custom from the Allow drop down list box. And then type the following formula based on the ISTEXT function in Formula Text box. And click Ok button.

=ISTEXT(A1)

This formula will check if the cell value is a text value or not, if TRUE, it returns TRUE, otherwise, returns FALSE, and the Data Validation rules will be triggered.

Note: A1 is the first cell in your selected range.

## Limit Data Entry to Allow Only Numeric Values

If you want to only allow entering numeric values in the selected range of cells, you can use the Data validation feature in combination with the ISNUMBER function to achieve the result. Do the following steps:

#1 select the range of cells that you want to limit data entry.

#2 go to DATA tab, click Data Validation command under Data Tools group. And the Data Validation dialog will open.

#3 click Settings tab, and select Custom from the Allow drop down list box. And then type the following formula based on the ISNUMBER function in Formula Text box. And click Ok button.

=ISNUMBER(A1)

The ISNUMBER function returns TRUE when cell value is a number and returns FALSE if not.

Note: A1 is the first cell in your selected range.

## Limit Maximum Cell Value

If you want to limit data entries are not greater than or euqal to a given value (200) in a range, just do the following steps:

#1 Select the range of cells that you want to limit maximum cell value.

#2 go to DATA tab, click Data Validation command under Data Tools group. And the Data Validation dialog will open.

#3 click Settings tab in the opening Data Validation dialog, select Whole number in the allow drop down list box. And select less or equal to from the Data drop down list box. And then enter a numeric value 200 into text box of Maximum. Click OK button.

Video: Limit Data Entry

### Related Functions

• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel ISTEXT function
The Excel ISTEXT function used to check if a value is text. If so, returns TRUE; if the text is not text, the function will return FALSE.The syntax of the ISTEXT function is as below:=ISTEXT(value)…

## How to Return a Value If a Cell Contains a Specific Text in Excel

This post will guide you how to return a value if a cell contains a certain number or text string in Excel. How do I check if a Cell contains specific text and then return another specific text in another cell with a formula in Excel.

## Return Value If Cell Contains Certain Value

Assuming that you want to check if a given Cell such as B1 contains a text string “excel”, if True, returns another text string “learning excel” in Cell C1. How to achieve it. You can use a formula based on the IF function, the ISNUMBER function and the SEARCH function to achieve the result of return a value if Cell contains a specific value. Just like this:

`=IF(ISNUMBER(SEARCH("excel",B1)),"learning excel","")`

Type this formula into the formula box of cell C1, and then press Enter key in your keyboard.

You will see that the text string “learning excel” will be returned in the Cell C1.

And if you want to check the range of cells B1:B4, you need to drag the AutoFill Handle down to other cells to apply this formula.

Video: Return Value If Cell Contains Certain Value

### Related Functions

• Excel SEARCH function
The Excel SEARCH function returns the number of the starting location of a substring in a text string.The syntax of the SEARCH function is as below:= SEARCH  (find_text, within_text,[start_num])…
• Excel ISNUMBER function
The Excel ISNUMBER function returns TRUE if the value in a cell is a numeric value, otherwise it will return FALSE.The syntax of the ISNUMBER function is as below:= ISNUMBER (value)…
• Excel IF function
The Excel IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE.The syntax of the IF function is as below:= IF (condition, [true_value], [false_value])…