If you are an valid MS Excel user, you have probably come across a situation where you wanted to** filter the data in a separate table with specific criteria**. You could do this task manually, which is also acceptable when dealing with a few data items. But if you got an assignment to filter out multiple items from a table consisting of a lot of data along with certain criteria, then doing these kinds of tasks manually would definitely be a stupid decision because this would not only waste your precious time, but you would also get tired of it and won’t complete your task on time.

But don’t be worry about it; for getting out of this fix and** filtering out multiple data with specific criteria**, all you have to do is read this article carefully.

So let’s dive into it.

Table of Contents

**General formula:**

The formula below would help you filter out multiple data with specific criteria within a few seconds.

As we have altered the following formula according to the example which we would discuss in this article to understand that how this formula works and how to use this formula:

=FILTER(total_data,ISNUMBER(MATCH(product,F2:F3,0))*ISNUMBER(MATCH(employee,G2:G3,0)))

In the formula stated above, we are using the filter function along with the Match function, where ranges are specified for **products**(A2:A9), **employee** (B2:B9), and **regions** (C2:C9).

This formula produces information when the product is “**excel**” or “**access**”, AND the employee are “**john**” or “**William**”.

**Syntax Explanation:**

Before we dive into the formula for getting the job done effectively, we need to understand each syntax so that we can know how each syntax helps to Filter with multiple OR criteria :

This tool helps to narrow down or filter out a variety of data depending on user-defined criteria.`Filter`

:In Excel, this symbol functions as a separator and plays a vital role in separating a list of values.`Comma symbol`

(,):Its primary role is to group and separate elements.`Parenthesis`

():The ISNUMBER function determines if a value in a cell or a value derived from another formula is a number. ISNUMBER returns either “`ISNUMBER`

:

” or “**true**

.”**false**The MATCH function looks for a given item in a range of cells and returns the item’s relative location in the range.`MATCH`

:

**Let’s See How This Formula Works:**

Criteria for filtering out multiple data are entered in the range **F2:G3** in this example. The formula’s rationale is as follows: the product is “**excel**” or “**access**”, AND the employee are “**john**” or “**William**”.

This formula’s filtering logic (the include parameter) is used with the **ISNUMBER** and **MATCH** functions and boolean logic in an array operation.

MATCH is set up “backward,” using lookup values from the data and criteria for the lookup array. For example, the first requirement is that the product be either “excel” or “access”. MATCH is configured as follows to apply this condition:

=MATCH(product,F2:F3,0) // look for excel product

As in the example, there are 8 values in the data; that’s why we get an array with 8 values that looks like the following:

The above array would include

errors (no match) or numbers (match). The numbers on the notice refer to either “excel” or “access” products. To turn this array into TRUE and FALSE values, the MATCH function is wrapped in the ISNUMBER function:**#N/A**

=ISNUMBER(MATCH(product,F2:F3,0))

which results in an array like the following one:

**TRUE** values in this array match a “**excel**” or “**access**”.

The exclusive formula has two expressions similar to the ones used for the FILTER function’s include argument.

Following the evaluation of **MATCH** and **ISNUMBER**, we get two arrays containing **TRUE** and **FALSE** values. The arithmetic action of multiplying these arrays together converts the **TRUE** and **FALSE** values to **1s** and **0s**.

Following the laws of boolean arithmetic, the outcome is a single array which is stated as follows:

which is sent as an argument to the FILTER function like the following:

=FILTER(B5:D16,{1;0;0;0;0;1;0;0;0;0;0;1})

** **

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