# How to count the number of words in a range of cells in Excel

In the previous post, we talked that how to count the number of words in a single cell. And this post explains that how to count the number of words in a range of cells using excel formula. And how to count the total words in a range of cell with VBA Code.

## Count the number of words in a range of cells

If you want to count the number of words in a range of cell, you need to use a combination of the SUMPRODUCT function, the IF function, the LEN function, the TRIM function and the SUBSTITUTE function to create an excel formula.

You need to use the SUBSTITUTE function to remove all spaces from the text for each cell in the range, then using LEN function to calculate the length of the text without spaces. The returned number is subtracted from the length of the text string with space characters to get the number of spaces in the text. And then add 1 to get the number of words in the range.

Assuming that you want to count the number of words in the range B1:B3, you can write down an excel array formula as follows:

=SUMPRODUCT(IF(LEN(TRIM(B1:B3))=0, 0, LEN(TRIM(B1:B3))-LEN(SUBSTITUTE(B1:B3," ", ""))+1))

**Let’s see how this formula works:**

**=LEN(TRIM(B1:B3))-LEN(SUBSTITUTE(B1:B3,” “, “”))+1**

This formula returns an array result that contains a number of words for each cell in the range. The array result is like this: **{4;2;2},** then it goes into the IF function as its argument.

**=IF(LEN(TRIM(B1:B3))=0, 0, LEN(TRIM(B1:B3))-LEN(SUBSTITUTE(B1:B3,” “, “”))+1)**

The IF function will check if it is an empty cell, if TRUE, then returns 0, otherwise, returns the number of words in the text in cell.

**=SUMPRODUCT()**

This formula will sum all items in that array result that returned by the IF formula to get the total number of words in the range B1:B3.

## Count the number of words in a range of cells with VBA Code

You can also create a new user defined function to count the number of words in a range in Excel VBA:

**1#** click on “**Visual Basic**” command under **DEVELOPER** Tab.

**2#** then the “Visual Basic Editor” window will appear.

**3# **click “**Insert**” ->”**Module**” to create a new module

**4#** paste the below VBA code into the code window. Then clicking “**Save**” button.

Sub CountTotalWordsRange() Dim xRg As Range Dim xRgEach As Range Dim xAddress As String Dim xRgVal As String Dim xRgNum As Long Dim xNum As Long On Error Resume Next xAddress = ActiveWindow.RangeSelection.Address Set xRg = Application.InputBox("Please select a range:", "ExcelHow", xAddress, , , , , 8) If xRg Is Nothing Then Exit Sub Application.ScreenUpdating = False If Application.WorksheetFunction.CountBlank(xRg) = xRg.Count Then MsgBox "the number of words Is: 0", vbInformation, "learning excel" Exit Sub End If For Each xRgEach In xRg xRgVal = xRgEach.Value xRgVal = Application.WorksheetFunction.Trim(xRgVal) If xRgEach.Value <> "" Then xNum = Len(xRgVal) - Len(Replace(xRgVal, " ", "")) + 1 xRgNum = xRgNum + xNum End If Next xRgEach MsgBox "the number of words Is: " & Format(xRgNum, "#,##0"), vbOKOnly, "learning excel" Application.ScreenUpdating = True End Sub

**5#** back to the current worksheet, then run the above excel macro, then select a range that you want to count the number of words.

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### Related Functions

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