How to Remove All Extra Spaces and Keep Only One Between Words in Excel

Sometimes when copying something from other type files to excel, there might be two or more spaces display between words. Extra spaces between words are frequently to be seen in excel, and this behavior is very annoying. If we want to make words looks neatly and make only one space between them, we need to find a simple way to remove these spaces totally, otherwise remove them by manual is very troublesome. So, in this article, we will provide you two ways to remove extra spaces conveniently. The first way, you can apply TRIM function to remove extra spaces; the second way, you can via editing VBA macro to implement removing spaces.

Precondition:

See screenshot below. There are extra spaces between words. If we want to only keep one space between words like normal, we need to remove the extra ones.

How to Remove All Extra Spaces and Keep Only One Between Words 1

Method 1: Remove Extra Spaces by Formula (TRIM Function)


We will introduce you a simple function in excel, it is TRIM. TRIM function can remove all spaces and leave only one single space between words, that means if there is only one space between text, this space will not be removed. Now let’s see how to use TRIM to remove spaces in below steps.

Step 1: Select a blank cell for example B1, enter the formula =TRIM(A1).

How to Remove All Extra Spaces and Keep Only One Between Words 2

Step 2: Press Enter. Verify that ‘Hello Word!’ is displayed.

How to Remove All Extra Spaces and Keep Only One Between Words 3

Step 3: Drag down the fill handle to the end. Verify that extra spaces are removed properly.

How to Remove All Extra Spaces and Keep Only One Between Words 4

Method 2: Remove Extra Spaces by VBA Macro


Step 1: Enter Microsoft Visual Basic for Applications window via Developer->Visual Basic. You can also press Alt + F11 keys simultaneously to open it.

How to Remove All Extra Spaces and Keep Only One Between Words 5

Step 2: In Microsoft Visual Basic for Applications window, click Insert->Module, enter below code in Module1:

Sub RemoveExtraSpaces()

Dim ActiveRange As Range

Dim SelectRange As Range

On Error Resume Next

xTitleId = "Remove Extra Space"

Set SelectRange = Application.Selection

Set SelectRange = Application.InputBox("Select Range", xTitleId, SelectRange.Address, Type:=8)

For Each ActiveRange In SelectRange

    ActiveRange.Value = Application.WorksheetFunction.Trim(ActiveRange.Value)

Next

End Sub

Step 3: Save VBA macro, see screenshot below. And then quit Microsoft Visual Basic for Applications.

How to Remove All Extra Spaces and Keep Only One Between Words 6

Step 4: Click Developer->Macros to run Macro. Select ‘RemoveExtraSpaces’ and click Run.

How to Remove All Extra Spaces and Keep Only One Between Words 7

Step 5: Remove Extra Space dialog pops up. Enter Select Range $A$1:$A$4. Click OK. In this step you can select the range you want to remove extra spaces.

How to Remove All Extra Spaces and Keep Only One Between Words 8

Step 6: After clicking OK, check the result. Verify that extra spaces are removed, only one single space keeps between text.

How to Remove All Extra Spaces and Keep Only One Between Words 9

Related Functions


  • Excel TRIM function
    The Excel TRIM function removes all spaces from text string except for single spaces between words.  You can use the TRIM function to remove extra spaces between words in a string.The syntax of the TRIM function is as below:= TRIM (text)….

 

Related Posts

Find and Replace Multiple Values

This post will guide you how to find and replace multiple values at once with VBA macro or using formula  in Excel. How do I make multiple find and replace in Excel. Suppose that you have a few cells containing ...

VBA Macro For VLOOKUP From Another Sheet

In the previous post, you should know that how to fix or remove the #N/A error when using VLOOKUP formula to lookup value from another sheet. And this post will show you how to use VBA code to vlookup data ...

How To Insert Comments in Protected Worksheet in Excel

This post will show you how to allow comments in a protected worksheet in Excel. You can easily to insert comments into cells in a normal worksheet in Excel, but if want to insert a comment in a worksheet that ...

How To Convert Text to Upper Cases(Using VBA) in Excel

This post will show you how to switch from lower case to upper case in Excel. and I am going to show you two different ways of converting text to upper cases using formula or VBA macro in Excel 2013,Excel ...

How To Hide Every Other Row in Excel (Using VBA)

This post will show you how to hide alternate rows or columns in Excel or how to hide every third, fourth, fifth row or column in Excel. If you want to hide every other row in your current worksheet, how ...

Sidebar