Rank data Based on the Number of Occurrences

This post will guide you how to rank data by the number of occurrences in excel. How do I rand cells by the number of occurrences with formula in excel.

Rand Data by Occurrences


Assuming that you have a list of data in your worksheet, and you want to rank those data based on the number of occurrence of those value in the specified range of cells. You need to get the number of occurrences for the selected range of cells, then rank those number using the RANK function. Just do the following steps:

#1 you need to copy the data list firstly and then paste the data into another new column (C1:C8).

rank data based on number1

#2 go to DATA tab, click Remove Duplicates command under Data Tools group.

rank data based on number2

#3 click OK button. All duplicate values are removed

rank data based on number3

#4 type this formula into the formula box of cell D2 to get the occurrence number in the range of cells A1:A8, then press enter key, and drag the AutoFill Handler over other cells to apply this formula.

=COUNTIF($A$1:$A$8,C2)

rank data based on number4

#5 type the RANK formula into the formula box of cell E1 to rank the data based on the occurrence number, then press enter key, and drag AutoFill Handler over other cell.

=RANK(D2,$D$2:$D$5)

rank data based on number5

Related Functions


  • Excel COUNTIF function
    The Excel COUNTIF function will count the number of cells in a range that meet a given criteria. This function can be used to count the different kinds of cells with number, date, text values, blank, non-blanks, or containing specific characters.etc.= COUNTIF (range, criteria)…
  • Excel Rank function
    The Excel RANK function returns the rank of a given number in a supplied range of cells.  If there are duplicated values in a list of values, it will be set the same rank.The syntax of the RANK function is as below:= RANK (number,ref,[order])….
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