How to Insert A Chart with Data lists in Different Range in Excel

We can create a chart by quick analysis easily if data source in chart horizontal and axis label is listed in the contiguous range. But the data source is listed in different ranges, the chart created by quick analysis cannot show data properly as we expect. So this article will show you the way to insert a chart customized with source data displays in different ranges.

First see the example below:

Insert A Chart with Data lists in Different Range 1

This table is created with all data source listed in a contiguous range.

Select the range, click Ctrl+Q to load quick analysis tool.

 

Select Charts, and select one chart type you want to show your chart, then a chart is created properly.

Insert A Chart with Data lists in Different Range 3

If the table is displayed like below:

Insert A Chart with Data lists in Different Range 4

Insert a chart refer to above steps, you may get a chart like below:

Insert A Chart with Data lists in Different Range 5

So we need another way to insert a chart can meet our requirements.

Insert a Chart Customized with Source Data Displays in Different Ranges


Step1: Click on Insert->Column Chart icon (In Charts).

Insert A Chart with Data lists in Different Range 6

Step2:Click on Column Chart icon to load all column chart type like 2-D Column, 3-D Column etc.

Insert A Chart with Data lists in Different Range 7

Step3:Select chart type per your requirement. In this case we select 2-D Column->Clustered Column (the first one). Then a blank chart is inserted into current worksheet.

Step4: On the blank chart, right click to load chart menu. Then click Select Data to load Select Data Source window.

Insert A Chart with Data lists in Different Range 8

Step5: Select Data Source window:

Insert A Chart with Data lists in Different Range 9

Step6: Click Add to add Legend Entries (Series) in the chart.

Step7: In the pops up Edit Series dialog, enter Series name=Sheet1!$C$4, which is saved the series name Male. Enter Series values=Sheet1!$C$5:$C&8, which is saved data source for Male. User can fill the series name and series value by select the range manually.

Insert A Chart with Data lists in Different Range 10

Step8: Click OK button. Then series Male is added properly.

Insert A Chart with Data lists in Different Range 11

Step9: Repeat above steps for adding Female.

Edit Series for Female:

Insert A Chart with Data lists in Different Range 12

Add Series for Female:

Insert A Chart with Data lists in Different Range 13

Step10: Click Edit button to edit Axis Label. In Axis label range, enter =Sheet1!$A$2:$A$5, which is saved Size data.

Insert A Chart with Data lists in Different Range 14

Step11: Click OK. Then data source is updated properly in Horizontal (Category) Axis Labels.

Insert A Chart with Data lists in Different Range 15

Step12: Click OK. Then chart is created by our requirement properly.

Insert A Chart with Data lists in Different Range 16

Step13: Move your mouse on each column. Then you can see the details for each column in floating message.

Insert A Chart with Data lists in Different Range 17

Step14: Click on Chart Style icon, you can change the chart Style or chart Color per requirement.

Insert A Chart with Data lists in Different Range 18

Step15: Click on Chart Filters, you can set filters for your chart and display the information you want to show on chart.

Column Chart                   Insert A Chart with Data lists in Different Range 19

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