Free Wedding Guest List Templates

Free Wedding Guest List Templates For Google Sheets1

This article will show you some free wedding guest list templates for google sheet and Microsoft Excel Spreadsheet and will also provide some explanations about the features or important functional features of these templates. When you are using these templates, you can very easily make modifications to meet your specific requirements.

What is the Wedding Guest List ?

The wedding guest list is used to record the information of all the friends and relatives who are going to attend the wedding, so that we can easily know the information of each invited guest and help us to arrange the wedding scene quickly and reasonably.

The wedding guest list mainly contains some basic information about the guests, such as: name, phone number, email address, address, city, favorite food, disliked or restricted food, relationship with the guests, seating information, and whether they have children, etc.

The wedding guest list allows you to easily know the number of invited guests, the number of guests invited by each side of the bride and groom, who are the friends invited by the parents, the number of guests who are actually attending on the guest list and other useful information.

A wedding guest list can be used to help you keep track of everyone you have planned to invite to the wedding, it will help you stay organized and make sure you won’t forget to invite or send thank you letters to your guests.

Why the Wedding Guest List is Important?

As an important part of your wedding, the wedding guest list must be something that you need to determine only after much thought and planning. For a small wedding of a dozen people, the wedding guest list may not play much of a role; but for a wedding scene of hundreds of people, it is impossible for you to remember the information of all the invitees, and if you do not keep track of all the people attending the wedding through the guest list, then the wedding scene will definitely become cluttered as well. This is why you need to standardize your wedding guest list as much as possible, which will help you to easily keep track of everyone who attended the wedding and prepare for the occasion accordingly.

Every couple wants to have a well-organized wedding scene and keep all the ceremonies in order, so it is necessary to create a wedding guest list through Google Sheets or Microsoft Excel spreadsheet.

How to Make a Customized Wedding Guest List Template

Below you will find 11 free and useful wedding guest list templates for google sheets or Microsoft Excel, you can customize your wedding guest list based on these free templates that we provide.

1.  Wedding Guest List Template (Designed by excelhow.net)

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This wedding guest list template was carefully designed by ExcelHow, and it contains a comprehensive set of guest information and guest statistics that you can download and use for free.

The best feature of this template is the addition of various statistics, including the number of adults attending the wedding, the number of children attending the wedding, the total number of people attending the wedding, the total cost of the wedding dinner, the number of adults attending the wedding for both the bride and groom, the number of children attending the wedding for both the bride and groom, the number of people attending the wedding for both the bride and groom, the total cost of the wedding, and more.

If you have other custom requests, such as adding additional statistics or adding new guest information, you can send us a message.

Click here to use this template.

2. Wedding Guest List Template

Free Wedding Guest List Templates For Google Sheets1

By default, this template needs to be opened in google sheets and then you can enter the information of your invited guests, save and print it out. If you need to use this template in Microsoft Excel, you will need to export it in xls format from google sheets.

The columns of this template include the names of the guests attending the dinner and reception, relationship with the guests, phone number, email address, address, number of invitees, actual number of attendees, table number, seat number, dinner meat selection, gifts, thank you notes, etc.

The most important feature of this template is that it includes invited guest statistics for both the reception and the dinner, making it easy for you to count and track the cost of both events and the number of invitees and attendees separately.

Let’s see how to use this template:

a) Relationship column

The template contains two types of relationships by default: Bride’s relatives and Groom’s relatives. You can select the corresponding values directly from the drop-down menu. See the following screenshot:

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If you need to add a new guest relationship type, or change the value of an existing guest relationship type, then you can refer to the following steps.

Step 1: In the Guest Relationship column, select all of the guest relationship cells

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Step 2: Click the “Data” menu, then click the “Data Validation” submenu, and the Data validation window will be popped up.

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Step 3: In the Data validation window, you can enter the values for the guest relationship type in the Criteria field text box, and you should notice that each value must be separated by a comma. After entering the values, click the “save” button to make it effective.

For example, if we need to add “Groom’s cousin” to the drop-down list of the guest relationship, then we can directly enter a comma and then enter “Groom’s cousin”, see the screenshot below.

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Step 4: Drag the Auto Fill Handle from cell C13 to the other cells, so that the other cells can also apply the same setting.

Free Wedding Guest List Templates For Google Sheets1

As we can see from the above screenshot, “Groom’s cousin” has been successfully added to the drop-down list of guest relationships.

b) RSVP Column

 For the RSVP column, there are two values to choose from “Y” and “N“; There is a very special setting, when you select the “Y” value, the background color of the cell will be changed to red. When you select the “N” value, the background color of the cell will not be changed.

If you want to make changes to the warning color, then you can refer to the following steps.

Step 1: In the RSVP column, select all of the cells

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Step 2: Click the “Format” menu, then click the “Conditional formatting” submenu, and the Conditional format rules window will be popped up.

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Step 3: On the Conditional format rules window, click on the rules you have created.

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Step 4: Under the Single color tab, you can select the cell background color you want to set under the Formatting style section.

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c) Meal Choice Column

The Meal choice column mainly used to count the invited guests’ choice of meat, so that we can exactly know the amount of meat needed. This template provides three main types of meat for guests to choose from: pork, beef, and chicken.

 If you need more meat choices, then you can add a new column under Meal Choice cell. The template allows you to use a drop-down list to select which meats your guests like to eat.

d) The Costs for Dinner and Reception

The most important feature of the template should be the cost calculation. The template will automatically count all the invitees, all the wedding attendees, and automatically calculate the total cost of the wedding.

The total cost of the wedding mainly includes the sum of the wedding dinner cost and the wedding reception cost.

The actual number of wedding dinner attendees is summed by the SUM function over the valid values in the Attending# column (M:M).

The actual number of attendees at the wedding reception is also summed by the SUM function to the valid values in the Attending# column (T:T) under the reception area. The functions are as follows.

=SUM(M:M)

And

=SUM(T:T)

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The wedding dinner cost is calculated by multiplying the single guest cost with the number of all guests who attended.

The wedding reception cost is calculated by multiplying the single guest cost with the number of all guests attending the reception.

Use the following Google Sheets or Excel formulas:

=D6*D8

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And

=G6*G8

Free Wedding Guest List Templates For Google Sheets1

Free Wedding Guest List Templates For Google Sheets1

If you have other new requirements to customize, you can refer to the above steps to do it or you can leave us a comment and we will support you.

Click here to use this template.

3. Wedding Guest List Tracker Template

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By default, this template needs to be opened by google sheets, if you need to use this template in Microsoft Excel Spreadsheet, then you need to export the template in xls format in google sheets.

This template does not have any google sheets or excel formulas, it is very easy to use.

The most important feature of this template is that the rows of the template headers are frozen and the name columns are also frozen.

If there are many guests and you want to see the last row of records, you can still see the row where the table header is located. See the following screenshot.

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As you can see from the image above, when you scroll down to row 39, the table header area of the template is still visible properly.

There are lots of table header fields provided in this template, all the fields information may not be fully displayed on the current screen, at this time you need to view the information of the last few fields by scrolling the scroll bar and then you will see the name column will be always displayed. See the screenshot below.

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For the RELATIONSHIP column in the template, you can change its selection method from manual entry to selection from a drop-down list, for details on how to change it, refer to the Guest Relationship Type Customization section in the first template.

Click here to use this template.

4. Wedding Guest List Template

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This template needs to be opened via google sheets by default, if you need to use it in Microsoft Excel Spreadsheet, you need to export it from google sheets.

The most important feature of this template is that the header rows are frozen so that they are always visible. This template also provides some useful notes for creating a wedding guest list.

This template not only contains the usual information about guests’ names, home addresses, email addresses, number of invitees, actual number of attendees, number of children attending, seating arrangements, etc., but also adds a table header field for dietary restrictions, which can be used to record guests’ dietary favorites, so that you can make dietary arrangements in advance.

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The template does not use any google sheets or Microsoft Excel formulas, you can not directly see the number of guests attending the wedding, if you have this requirement, then you need to use SUM function to do so.

Click here to use this template.

5. Wedding Guest List Template

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This template is a basic guest list template, you can create wedding guest list, annual guest list or various business event guest list templates based on this template. By default, you need to open it via google sheets, or if you need to use it in Microsoft Excel Spreadsheet, you need to export it from google sheets before using it.

The template contains the most common information for tracking or recording invited guests, if you need to add additional field values then you just need to add the corresponding columns in the template.

This template does not contain any google sheets or Excel formulas, so it does not have the ability to count various data, if you have statistical requirements then you can refer to the first template in this article or leave a message to us, we can support you.

Click here to use this template.

6. Wedding Guest List Template

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This template is very easy to use, and the design is very simple, the columns in the template contains First name, Last Name, Email address, Phone number, Street Address, comments and other general information, and the status column can be used to record the guest’s personal situation, such as single, married and married with children, etc.

The comments column can be used to record some other information about the guest, such as whether the guest has special beliefs, etc.

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This template needs to be opened by google sheets by default, if you need to use this template in Excel, then you need to export it from google sheets.

If you like this template, then you can download it for free; if you need to make more customization for this template, you can leave a message to us and we can provide support.

Click here to use this template.

7. Wedding Guest List Template

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This template looks very clean, and it contains only the most common guest information. If your wedding is small and you are inviting a small number of guests, then this wedding guest list template will be ideal for you.

The difference between this wedding guest list template and the regular template is that it adds a personalized wedding guest list title “Thomas and Rebecca’s Wedding”, and you can change the name section with the names of the bride and groom.

The template also adds a meat choice, which will help you to know in advance how much meat your invited guests will need.

If you like this template, you can download it for free and if you have any other customization requirements, please feel free to send us a message and we can assist you as well.

Click here to use this template.

8. Wedding Guest List Template

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This template is a google docs wedding guest list template which adds venue date and nice table background. It is a great wedding guest template for small weddings or weddings with few invited guests.

As the template is based on google docs, it is not too easy to do more customization. If you need to use the template via Microsoft Word, then you need to download the template locally in doc format.

Click here to use this template.

9. Wedding Invitation Tracker Template

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This template is the official wedding invitation tracking template provided by Microsoft Excel, it contains the usual wedding guest information and adds some statistics for invited guests, such as the number of people attending the wedding, the number of people not attending the wedding, the number of days remaining for the wedding, the number of people who have sent invitations, the number of people who have replied, etc.

The WEDDING DATE, DAYS REMAINING, ATTENDING, NOT ATTENDING, OUTSTANDING, etc. in this template will be automatically calculated by the relevant Google Sheets or Excel formulas. Here we explain how these formulas work:

  • DAYS REMAINING

First you need to enter the exact date of the wedding under WEDDING DATE, and then DAYS REMAINING is automatically updated to the correct time. The formula used is as follows:

=WeddingDate-TODAY()

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Where WeddingDate is a defined Name Range with a range value of B2.

  • ATTENDING

The Number of people Attending wedding is automatically updated in cell B6. We need to filter out all rows with the value “Yes” in the RSVP column and sum the values in the NUMBER IN PARTY column so that we can count all the guests who will be attending the wedding. The formula is as follows.

=SUMIF(rsvp,"Yes",number_in_party)

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Where rsvp and number_in_party are the two defined Name Ranges, rsvp=F3:F18, number_in_party=G3:G18

  • NOT ATTENDING

The Number of people Not Attending wedding is automatically updated in cell B8. We need to filter out all rows with the value “No” in the RSVP column and sum the values in the NUMBER IN PARTY column, so that we can calculate the number of guests who did not attend the wedding. The formula is as follows:

=SUMIF(rsvp,"No",number_in_party)

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Where rsvp and number_in_party are the two defined Name Ranges, rsvp=F3:F18, number_in_party=G3:G18

  • TOTALS

Three indicators are counted in the TOTALS area of the template: the number of people who have sent invitations, the number of RSVPs, and the number of people planning to attend the wedding.

Counting the number of invitations that have been sent by using the following formula:

=COUNTIF('Invitation Tracker'!$E$3:$E$18,"Yes")

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Counting the number of RSVPs by using the following formula:

=COUNTA('Invitation Tracker'!$F$3:$F$18)

Counting the number of people planning to attend a wedding can be done by using the following formula:

=SUBTOTAL(109,number_in_party)

Click here to use this template in Google sheets.

If you wish to use this template in Microsoft Excel Spreadsheet, you can click here.

10. Wedding Guest List Template

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You can use this Wedding Guest List template to record who you have invited to your wedding, their contact details, meal requirements etc. It will help give you a comprehensive list of who’s doing what on the run up to your wedding day.

This template has a newly added Transport column compared to the other templates, which is used to record the mode of transportation to attend the wedding.

The template also does not contain any google sheets or Excel formulas, so there are no complicated statistical functions; if you need to do customization based on this template, then you can refer to the template above or you can send us a message and we can give you support.

Click here to use this template in Google sheets.

11. Wedding Guest List Template

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This template can be opened via Google Sheets by default. If you need to use this template through Microsoft Excel, then you will need to download and export this template through google sheets first.

This template not only provides your regular wedding guest information, but also adds a hotel information field. This also makes it easier for you to keep track of your guests’ accommodation information and allows you to provide the necessary assistance.

Another feature of this template is that it provides a table arrangement form, as shown below.

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Click here to use this template in Google sheets.

Related Functions

  • Google Sheets TODAY function
    The Google Sheets TODAY function get the current date as a date value. And it will be updated each time when your worksheet is changed or opened.The syntax of the TODAY function is as below:=TODAY()
  • Google Sheets COUNTIF function
    The google sheets COUNTIF function is used to count the number of cells in a cell range that meet a given condition.The syntax of the Google Sheets COUNTIF function is explained as follows: = COUNTIF (range, criteria)…
  • Google Sheets COUNTA function
    The google sheets COUNTA function counts the number of cells that are not empty in a range. And it returns the number of non-blank cells within a range or values. The syntax of the COUNTA function is as below:= COUNTA(value1, [value2],…)…
  • Google Sheets SUBTOTAL function
    The Google Sheets SUBTOTAL function returns the subtotal of the numbers in a list or database. The syntax of the SUBTOTAL function is as below:= SUBTOTAL (function_num, ref1, [ref2])….

Rank Numbers without Repetitive Ranks in google sheets

This article will guide you how to rank numbers in a range with unique ranking in google sheets. How to use the Rank function in google sheets to get a unique ranking for ranges with duplicate values.

Ranking without Repetitive Ranks

Suppose you try to use the RANK function to rank values in a range of cells that have two or more duplicate values. And the RANK function will return the same ranking for duplicate values in the cell range.

For example, if you have a list of data containing values in column A (10, 12, 12, 14, 16), the RANK function will return a list of ranked values in another column as 5, 4, 4, 2, 1. The returned result may not be the one that you expect. Because you maybe expect the result as 5, 4, 3, 2, 1. At this time you can use the RANK function and in combination with COUNTIF function to build a new complex google sheet formula to return a unique ranking value.

The formula is as follows:

=RANK(A2,$A$2:$A$6,0)+COUNTIF($A$2:A2,A2)-1

You can enter the above google sheets formula in cell B2, and then press the Enter key to make the formula take effect;

Rank Numbers without Repetitive Ranks in google sheets1

Fill Handle can be dragged down until the cell B6, so that other cells can also apply the formula.

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From the above screenshot you can see that the unique ranking results are sorted in descending order.

If you wish the unique ranking results for the given cell range is sorted in ascending order, you can change the order type of the RANK function to 1, the formula is changed as follows:

=RANK(A2,$A$2:$A$6,1)+COUNTIF($A$2:A2,A2)-1

You can enter the above google sheets formula in cell C2, and then press the Enter key to make the formula take effect;

Then you can be dragged Fill Handle can be dragged down until the cell C6, so that other cells can also apply the formula.

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Related Functions


  • Google Sheets RANK Function
    The Google Sheets Rank function is used to return the ranking of a given number from a list. If there are duplicate numbers in the list, then the numbers will be in the same rank.The syntax of the Google Sheets Rank function is explained as follows:The syntax of the Google Sheets Rank function is explained as follows:= RANK (number,reference ,[order])…
  • Google Sheets COUNTIF function
    The google sheets COUNTIF function is used to count the number of cells in a cell range that meet a given condition.The syntax of the Google Sheets COUNTIF function is explained as follows: = COUNTIF (range, criteria)…

Rank Numeric Values with Duplicate in Google Sheets

Suppose you have an urgent task of ranking a list with duplicate values, what would be the first approach you would think of? Is there a quick and easy way to do this task in Google Sheets? This article will talk about how to rank a given list that contains duplicate values by using the RANK formula in google Sheets.

The Rank function is a built-in function of google sheets that can be used to rank the values in a set; in other words, if the given list includes duplicate values, then the rank number will also be duplicate. See the following example.

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From the above screenshot, you can see that the cell range A2:A9 includes 2 of the same number 100, which is ranked as 3 in the whole list, and there is no value ranked as 4 in the sorting column, because the value ranked 4 has been occupied by 3.

If we want to avoid this problem (4 should be assigned to the second 100), when we encounter a duplicate number in a set of numbers, instead of assigning it the previously used rank number, we will assign it a new rank number that follows exactly the previous rank number.

If you want to avoid the above problem of the ranked values being occupied, then you can use the following formula based on the Google Sheets RANK and COUNTIF functions:

=RANK(A2,$A$2:$A$9)+COUNTIF($A$2:A2,A2)-1

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Then you need to press the shortcut to allow other cells in the sorted column to apply the formula as well. CTRL+Enter

Let’s See How This Formula Works:

As mentioned above, if you just use the Google Sheets Rank function to sort a given list of values, and as soon as it contains duplicate values, then the duplicate ranking values will be displayed in the sort results column.

When sorting a list of values, the following 2 key points need to be cleared:

  • Whether the sorted result is in ascending or descending order
  • Whether the sorted result can contain duplicate numbers or must be unique

RANK EXPLANATION

You can simply think that the RANK function in google sheets is used to rank a given list of values in ascending or descending order.

Syntax:

=RANK(number, reference, [order])
  • number – Need to determine the number of rankings
  • reference– a set of numbers for ranking
  • order – optional; ascending (1) or descending order (0)

You can specify whether the RANK function sorts in ascending or descending order as you need. For example, for a running race , you can use ascending order to sort, and for sales result , you can use descending order to sort. For the RANK function, the default sorting option is ascending.

COUNTIF EXPLANATION

The COUNTIF function in google sheets is used to count the number of cells that meet a given criteria.

 Syntax:

=COUNTIF(range, criteria)

 FORMULA EXPLANATION

=RANK(A2,$A$2:$A$9)

In this example, the numbers are arranged in a fixed range. To avoid the range being adjusted when copying the formula, so we add $ to lock the range. This formula works well if there are no duplicate numbers, and the RANK function will assign 1 to the largest number and 2 to the second largest number according to the rule, and so on.

Unfortunately, the given list of values have duplicate values, in order to avoid duplicate ranking values, you must use the RANK function and COUNTIF function to build a new google sheets formula together.

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=COUNTIF($A$2:A2,A2)

When copying the formula downward, the given range $A$2:A2 is extended, the starting cell A2 is locked, and the ending cell is the cell where the RANK function is currently working. Therefore, If the COUNTIF function encounters a duplicate value when counting, it will return the number of times that value has been repeated.

  • If number only appears once, COUNTIFreturns 1 as current row is included in selected range;
  • If number appears twice, COUNTIF returns 2, and so on;

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=COUNTIF($A$2:A2,A2)-1

Since the number appears at least once in the selected range, for example, COUNTIF($A$2:A2,A2) returns 1, we use the subtraction operation “-1” to offset the value returned by COUNTIF.

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Related Functions


  • Google Sheets RANK Function
    The Google Sheets Rank function is used to return the ranking of a given number from a list. If there are duplicate numbers in the list, then the numbers will be in the same rank.The syntax of the Google Sheets Rank function is explained as follows:The syntax of the Google Sheets Rank function is explained as follows:= RANK (number,reference ,[order])…
  • Google Sheets COUNTIF function
    The google sheets COUNTIF function is used to count the number of cells in a cell range that meet a given condition.The syntax of the Google Sheets COUNTIF function is explained as follows: = COUNTIF (range, criteria)…

Google Sheets COUNTIF Function

This article will introduce you how to use the COUNTIF function in google sheets, and will show you a good example to better understand the usage of the COUNTIF function.

Google Sheets COUNTIF Function Description

The google sheets COUNTIF function is used to count the number of cells in a cell range that meet a given condition. This function can be used to count cells which contain different types of values, such as numbers, dates, empty cells, non-empty cells or cells containing some special characters.

The COUNTIF function is a build-in function in Google Sheets and it is categorized as a Statistical Function.

You can use a logical operator in the COUNTIF function, such as: >,>=,<,<=<>,=, and the function also supports wildcards characters (*, ?) .

Google Sheets COUNTIF Function Syntax

The syntax of the Google Sheets COUNTIF function is explained as follows:

= COUNTIF (range, criteria)

Where the arguments of the COUNTIF function are as follows:

  • Range – This is a mandatory option, you want to use to apply the given conditions to count the number of matching cells in the specified cell range.
  • Criteria – This is a mandatory option, it used to define which cells will be counted

Google Sheets COUNTIF Function Examples

The below examples will show you how to use google sheets COUNTIF function to count the number of cells that match a given criteria in a cell range.

Example 1: If you want to count the number of cells that contain the “excel” text value in cell range B1:B4, then you can use the following COUNTIF formula:

=COUNTIF(A1:A4,"excel")

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You can see that the above COUNTIF formula returns a result of 2, which shows that B1: B4 range contains two “excel” text value of the cell.

See Also:

Count Attendance and Absence with Google Sheets COUNTIF

In our campus life and work life, we usually record everyone’s attendance. Today we will introduce you the application of Google Sheets COUNTIF function to count the attendance.

Using a week as an example, we use the following example to show you how to use Google Sheets COUNTIF function to count attendance.

Count Attendance and Absence1

As shown above, attendance and absence are counted correctly by Google Sheets COUNTIF function.

FORMULA

In this example, we have used only the COUNTIF function, without nesting other functions. In a simple case like the one above, we can use COUNTIF function to solve our problem directly.

COUNTIF function belongs to Google Sheets Statistical functions. It counts the number of cells that meet the provided criterion in a certain range.

Syntax:

=COUNTIF(range, criteria)

In this example, we can directly apply this function with entering our own range and criteria.

=COUNTIF(B2:F2,"√") – in G2

EXPLANATION

In this example, the “√” in the cell indicates attendance on the corresponding day. Calculating attendance is equivalent to calculating how many ticks there are in B2:F2.

FULL ATTENDANCE

Use G2 as an example, the range for recording attendance is B2:F2. The condition is “√”. So the formula is =COUNTIF(B2:F2,”√”). We cannot enter “√” in this formula, but we can copy a √ into criteria field and include it in brackets.

In the formula bar, we can expand B2:F2, we can get an array of “√”

=COUNTIF({"√","√","√","√","√"},"√")

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Google Sheets COUNTIF function will count the number of times “√” appears in the array.

Obviously, the result is 5.

PARTIAL ATTANDENCE

Copy down the formula. G3 for example, B3 and E3 cells in the absence of “√”, so in this formula, there are only three “√” in the range.

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After running the formula, the result is 3.

Count Attendance and Absence1

ABSENCE

If the cell is empty, it means it was absent that day. Just replace “√” with “”.

The formula is

=COUNTIF(B2:F2,"")

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Note that there are no spaces between the “”. If we enter a space, such as ” “, we will count how many cells in the range B2:F2 contain spaces.

Count Attendance and Absence1

Related Functions

  • Google Sheets COUNTIF function
    The Google Sheets COUNTIF function will count the number of cells in a range that meet a given criteria. This function can be used to count the different kinds of cells with number, date, text values, blank, non-blanks, or containing specific characters.etc.= COUNTIF (range, criteria)…

Google Sheets COUNT Function

This post will guide you how to use Google Sheets COUNT function with syntax and examples in Google Spreadsheets.

Description

The Google Sheets COUNT function counts the number of cells that contain numbers, and counts numbers within the list of arguments. It returns a numeric value that indicate the number of cells that contain numbers in a range.

The COUNT function is a build-in function in Google Spreadsheets and it is categorized as a Statistical Function.

Syntax

The syntax of the COUNT function is as below:

= COUNT(value1, [value2],…)

Where the COUNT function arguments are:

  • value1 -This is a required argument.  The first item, cell reference, or range within which you want to count numbers.
  • Value2 – This is an optional argument. You can enter up to 255 value arguments.

Note:

  • Arguments that are numbers, dates, or a text representation of numbers (for example, a number enclosed in quotation marks, such as “1”) are counted.
  • If the argument is an array or reference, only numbers in that array are counted. Empty cells, logical values, text, or error values in the array or reference are not counted.
  • You can use the COUNTA function to count logical values, text, error values.
  • You can use the COUNTIF function to count only numbers that meet certain criteria.

Google Sheets COUNT Function Examples

The below examples will show you how to use Google Sheets COUNT Function to count the number of cells that contain numbers in a range.

#1 To count the number of cells in the range B1:B4, just using the following Google Sheets formula:

=COUNT(B1:B4)

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Related Functions

  • Google Sheets COUNTIF function
    The Google Sheets CHOOSE function returns a value from a list of values based on index. The syntax of the CHOOSE function is as below:=CHOOSE (index_num, value1,[value2],…) …

sort dates in chronological order in google sheets

Assume you have a date list that has different date formats, as seen in the accompanying picture. In this instance, google sheets’s Sort function will fail to sort them appropriately. However, you may convert all various date formats to a particular format, such as mm/dd/yyy, and then arrange them chronologically. This post will demonstrate how to sort dates in chronological order and how to check if a range of dates are in chronological order.

Explanation

This is an excellent illustration of how the SUMPRODUCT function may be used to overcome the inability of the COUNTIF or COUNTIFS functions to operate. In this scenario, the purpose is to verify that all dates within a certain range are in chronological order and to display a “YES” value only when dates are in chronological order.

The argument is pretty straightforward, although maybe not apparent. Rather of ensuring that all dates are bigger than the previous one, we determine if any prior date is greater than the next. If we discover even one, the dates will be out of sequence. They are if we discover none (zero).

At its heart, this formula uses the SUMPRODUCT function to determine the number of dates in A1:C1 that are larger than or equal to B1:D1:

=SUMPRODUCT(--(A1:C1>=B1:D1))

sort dates in chronological order in google sheets1

Due to the fact that we are employing the larger than or equal to (>=) operator, successive duplicate dates will be disallowed.

You can use the following formula based on the IF function, the SUMPRODUCT function, type:

=IF(SUMPRODUCT(--(A1:C1>=B1:D1)) =0,”YES”,””)

  sort dates in chronological order in google sheets1

Related Functions

  • Google Sheets SUMPRODUCT function
    The Google Sheets SUMPRODUCT function multiplies corresponding components in the given one or more arrays or ranges, and returns the sum of those products.The syntax of the SUMPRODUCT function is as below:= SUMPRODUCT (array1,[array2],…)…
  • Google Sheets COUNTIF function
    The Google Sheets CHOOSE function returns a value from a list of values based on index. The syntax of the CHOOSE function is as below:=CHOOSE (index_num, value1,[value2],…) …
  • Google Sheets IF function
    The Google Sheets IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE. The IF function is a build-in function in Microsoft Excel and it is categorized as a Logical Function.The syntax of the IF function is as below:= IF (condition, [true_value], [false_value])….
  • Google Sheets COUNTIFS function
    The Google SheetsCOUNTIFS function returns the count of cells in a range that meet one or more criteria. The syntax of the COUNTIFS function is as below:= COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)…

Google Sheets IF Function

This post will guide you how to use Google Sheets IF function with syntax and examples in Google Spreadsheets.

Description

The Google Sheets IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE.

The IF function is a build-in function in Google Spreadsheets and it is categorized as a Logical Function.

Syntax

The syntax of the IF function is as below:

= IF (condition, [true_value], [false_value])

Where the IF function arguments are:

  • Condition -This is a required argument.  A user-defined condition that is to be tested.
  • True_value – This is an optional argument.  The value that is returned if condition evaluates to TRUE.
  • False_value – This is an optional argument.  The value that is returned if condition evaluates to FALSE.

The below examples will show you how to use Google Sheets IF Function to return one value if the condition is TRUE or FALSE.

=IF(B1>90, "good", "bad")

google sheets IF function1

Note: the above Google Sheets formula will test a condition “b1>90”, if the condition is true, then “good” will return or “bad” will return.

Nested IF statements

The Google Sheets IF function just only test one condition and if you want to deal with more than one condition and return different actions depending on the result of the tests,  then you need to include several IF statements (functions) in one Google Sheets IF formula, these multiple IF statements are also called Google Sheets Nested IF formula(Nested IFs).

For example:

=IF(A1>=80, "excellent", IF(A1>=60, "good", IF(A1>0, "bad", "no valid score")))

More reading:  Google Sheets Nexted IF Functions (Statements) Tutorial

Google Sheets Logical operators

When you are writing an If statement, you may need to use any of the following Google Sheets logical operators:

Operator Meaning Example Description
= Equal To A1=B1 Returns True if a value in cell A1 is equal to the values in cell B1; FALSE if they are not.
> Greater Than A1>B1 Returns True if a value in cell A1 is greater than the values in cell B1; FALSE if they are not.
>= Greater Than or Equal to A1>=B1 Returns True if a value in cell A1 is greater than or equal to the values in cell B1; FALSE if they are not.
< Less Than A1<B1 Returns True if a value in cell A1 is less than the values in cell B1; FALSE if they are not.
<= Less Than or Equal to A1<=B1 Returns True if a value in cell A1 is less than or equal to the values in cell B1; FALSE if they are not.
<> Not Equal to A1<>B1 Returns True if a value in cell A1 is not equal to the values in cell B1; FALSE if they are not.

 

Let’s see some examples for logical operators in Google Sheets formula:

A1 B1
8 5
  =(A1>B1)  //Output: TRUE 

=(A1<B1) //Output: FALSE 

=(A1>=B1) //Output: TRUE 

=(A1<>8) //Output: FALSE

 =(A1<>B1) //Output: TRUE

 =(IF A1>3, “TRUE”, “FALSE”) //Output: TRUE

Frequently Asked Questions

Question1: I want to write an IF Formula based on the below test criteria in the Google Spreadsheets.

If the number in Cell B1 is greater than 30, then I want it to return A

If the number in cell B1 is between 20 and 30, then I want it to return B

If the number in Cell B1 is below 20, then I want it to return C

The below formula is what I currently write:

=IF(B1>30,"A",IF(B1<30,B1>20,"B","C"))

When I entered the above formula in the Cell C1, and it will return an Error.

Answer:  You can use IF function in combination with AND function to reflect the above logic. So you can do it using the following formula:

=IF(B1>30,"A",IF(AND(B1>=20,B1<=30),"B","C"))

Or you can use another IF formula without AND function as follows:

=IF(B1>30,"A",IF(B1<20,"C","B"))

 

Question 2: I want to write a Google Sheets Formula for sales rep, If the sales are less than 10K, then the member will get no commission. If the sales are between 10 and 50K, then the member will get a 3% commission. If the sales are more than 50k, then the member will get 5% commission. Could you help me?

Answer: Based on the above description, we can use the following Google Sheets IF formula:

=IF(B1<10,0,IF(B1<50,B1*3%,B1*5%))

 

Question 3: I want to select students for the scholarship in school, and based on the student’s scores and attendance value, if the student scores more than 85 and has the attendance of more than 85%, then he/she will get the scholarship. Please help me how to write this formula based on my test criteria.

Answer: you can use the IF function with the AND function to check whether both of two conditions are met or not. If the test are met, then return “Yes”, otherwise returns “No”.

So you can use the following IF formula in Google Sheets:

=IF(AND(B1>85, C1>85%),"Yes","No")

 

Question 4:  I am trying to write an Google Sheets formula based on the following logic:

I want to enter a formula in Cell C1 that will Add B1, B2 and B3 or multiply B1 by 1, multiply B2 by 2, multiply B2 by 3, which action will be taken based on what you put in Cell D1.

Appreciated for any help. Thanks

Answer: Based on the above logic description, you need to use SUM function to count the sum of B1, B2 and B3. We can use the following IF formula:

=IF(D1="Add”,SUM(B1,B2,B3),IF(D1="Multiply",B1*B2*B3,"ERROR"))

 

Question 5:  I am trying to write a formula in Google Sheets to check the employee number field and returns the relevant band of employee. I already have one IF formula, but I always return the first value of “A”. Could you help?

=IF(B1>=10,"A",IF(B1>=20,"B",IF(B1>=50,"C")))

Answer:  when you write an IF nested formula, you need to start with the largest number first or start the smallest number first with less than or equal to operator.

1# start with the largest number first, we can write down the below formula:

=IF(B1>=50,"C",IF(B1>=20,"B",IF(B1>=10,"A")))

2# start with the smallest number first, you need to change the >= to <= , just see the below formula:

=IF(B1<=10,"A",IF(B1<=20,"B",IF(B1<=50,"C")))

 

Question 6: I want to write a Formula in Google Sheets to return “bad” if the cell B1 is either <100 or >500, otherwise, it should be returned the value of cell B1.

Answer: For the above logic test, we should use the OR function in the IF condition, so we can write down the below IF formula:

=IF(OR(B1>500,B1<100),"good",B1)

 

Question 7: I want to write a formula in Google Sheets using IF function to check if the cell B1 >10 and B1<20. If TRUE, returns “good”, If FALSE, returns “bad”

Answer: You can use IF function in combination with AND function to check the value of Cell B1, if cell B1 is greater than 10 and cell B1 is less than 20, then returns “good”, otherwise, it will return “bad”.

=IF(AND(B1>10,B1<20),"good","bad")

 

Question 8:  I need to write a nested IF statement in Google Sheets to check the following logic:

If Cell B1 is less than 5, then multiply it by 5.

If Cell B1 is greater than or equal to 5 but less than 10, then multiply it by 10.

If cell B1 is greater than 10, then multiply it by 15.

Answer: This is a generic nested IF formula in Google Sheets, we can write the below nested IF statement to reflect the logic.

=IF(B1<5, B1*5, IF(B1<10, B1*10, B1*15))

 

Question 9:  I want to write a formula to match the following logic in Google Sheets:

If A1*B1 <=10, then returns A

If A1*B1 >10 but A1*B1 <=20, then returns B

If A1*B1 >20 but A1*B1 <=30, then returns C

If A1*B1>30, then returns D

Answer: You can use IF function to build a Nested IF statement in combination with AND function to achieve it. Let’s write down the following IF formula:

=IF(A1*B1<=10,"A", IF(AND(A1*B1>10,A1*B1<=20),"B", IF(AND(A1*B1>20,a1*B1<=30,"C","D"))))

 

Question 10: I want to write an IF function to check if the value in cell B1 is blank or Text string or Numeric value, if the cell B1 is empty, then return “blank”, if the cell B1 is a text string, then return “Text”, if the value in cell B1 is a numeric value, then return “number”. Any help for this formula, thanks.

Answer: Based on the description, you need to use ISBLANK function to check if the value in cell b1 is blank or not. And need to use ISTEXT function to check if the value in cell B1 is a text string or not and need to use ISNUMBER function to check if the value in cell B1 is a number or not. So you can write a nested IF statements in combination with ISBLANK, ISTEXT and ISNUMBER functions in Google Sheets as follows:

=IF(ISBLANK(B1),"blank", IF(ISTEXT(B1),"Text", IF(ISNUMBER(B1),"number")))

 

Question 11:  I want to write a formula in Google Sheets to calculate the bonus for employees in company, if the employee salary is greater than or equal to $2000, then the bonus will be 10% of the salary , otherwise, the bonus will be 5% of the employee salary.

Answer:  we need to check if the salary in Cell B1 (it’s the salary of the first employee) is greater than or equal to 2000. It the condition test is TRUE, then returns B1*10%, otherwise returns b1*5%. So we can write down the following IF formula in Google Sheets:

=IF(B1>=2000, B1*10%, B1*5%)

 

Question 12: In Google Spreadsheets, I want to create an IF function to check if any employee who have at least 10 years of experience and whose salary is greater than $5000, If TRUE, then the bonus will be 20% of salary.

Answer: you can use IF function in combination with AND function to check if the value in cell B1 is greater than or equal to 10 and the value in Cell C1 is greater than 5000. If both of two conditions are TRUE, then returns C1*20%, otherwise returns “No Bonus”.

Let’s write down the following IF statement as follows:

=IF(AND(B1>=10,C1>5000),C1*20%, "No Bonus")

 

Question 13: I want to create an IF formula in Google Sheets to check the following text logic:

If B1<10, then multiply B1 by 1%, but the returned value is not less than 50.

If B1>10, then multiply B1 by 2%, but the returned value is not greater than 100.

Answer: To reflect the first test condition, you need to use MAX function to match the condition. To reflect the second test condition, you need to use MIN function to match that the returned value should not be greater than 100. So we can use the following Google Sheets IF formula:

=IF(B1<10, MAX(50,B1*1%), IF(B1>10, MIN(100,B1*5%)))

 

Question 14:  I want to use IF function to check if B1 is greater than 10 and B2 is greater than 20 and B3 is less than 30, if TRUE, then returns “good”, otherwise, it should be returned “bad”.  So How to create the IF formula based on the above test criteria to check three conditions at the same time.

Answer: you need to use AND function within the IF function in Google Sheets to create an IF formula as follows:

=IF(AND(B1>10,B2>20,B3<30),"good","bad")

 

Question 15:  I have an IF formula that might cause a division by zero error, I don’t know how to avoid this kind of errors in Google Sheets formula.

Answer: You can use ISERROR function to catch this kind of errors then use the IF function to check the returned values from ISERROR function to avoid an error. So we can write an IF function in combination with ISERROR function in Google Sheets. For example, we can use the following IF formula:

=IF(ISERROR(B1/C1),0, B1/C1)

The ISERROR function will return TRUE when trying to divide B1 by 0.

 

Question 16:  I need to create a formula in Google Sheets to reflect the following logic:

If B1=Google, then return E

If B1=sheets, then return W

If B1=info, then return A

Answer:  You can use IF function to create a nested IF statements as follows:

=IF(B1=" Google ","G",IF(B1=" sheets ","S",IF(B1=" info ","I")))

 

Question 17:  I have a worksheet that containing cells that are formatted as date format. I want to write an IF formula to check the first value in Cell (month part). So I am trying to create the following IF formula:

=IF(LEFT(B1,1)=8, "August","Null")

The returned results are always “Null”.

Answer: As the dates are not recognized as string, so you cannot use the LEFT function to exact the first value in the dates. At this moment, you need to use Month function to convert the date to its month number in Google Sheets. So we can write down the below IF formula in combination with Month function:

=IF(MONTH(B1)=8, "August","Null")

 

Question18: I am trying to create an IF formula to check if the time value in cells are greater than 10.00h for the following date format: 08/11/2018 09:43.50.  Appreciative of any help.

Answer: In Google Sheets, you can use HOUR, MINUTE, SECOND functions to compare the date or time value. so if you want to compare the value in Cell B1 if it is greater than 10h, then you can use HOUR function within IF function, just like this: HOUR(B1)>10, so we can write down the below formula:

=IF(HOUR(B1)>10, "greater","less")

 

Question 19: I want to create an IF function and need to combine with another RAND function.  The formula just works find for the first IF_VALUE_TRUE statement, but the formula works not good for IF_VALUE_FALSE statement. Here is the IF formula I have got:

=IF(ISBLANK(B1),"","=rand()")

In the above IF function, it will return empty string when the value in cell B1 is blank. Otherwise, it should add a random function, the problem is that the cell doesn’t run the RAND function. So how can I fix it?  Thanks

Answer:  when you write an IF formula, if you want to enclose others function, you need not to add quotes around the RAND () function, so just remove the quotes and equal sign in your IF function. Just like the below IF formula:

=IF(ISBLANK(B1),"",RAND())

 

Question 20: I am trying to write an IF formula in Google Sheets to reflect the following logic:

If B1 is greater than or equal to 50 and C1 is 0

OR

If B1 is greater than or equal to 30 and C1 is greater than or equal to 1

OR

If B1 is greater than or equal to 20 and C1 is 2

Then take the following action:  D2/E2

Otherwise, return FALSE

I have wrote the following IF formula, but it doesn’t work at all.

=IF(AND(B1>=50,C1>=0),OR(AND(B1>=30,C1>=1)),OR(AND(B1>=20,C1>=2)),D2/E2,"FALSE")

Answer: you need to nest your different AND function within an OR function in the IF formula. So you can try the below IF formula:

=IF(OR(AND(B1>=50,C1>=0),AND(B1>=30,C1>=1),AND(B1>=20,C1>=2)), D2/E2,"FALSE")

 

Question 21: I want to create an IF function in combination with MID function in Google Sheets. it need to check if the value in one specified cell is TRUE, then return the first six characters from another cell. Otherwise return empty value.

Answer: you just need to add MID function within IF function in Google Sheets, and do not add any quotes around MID function.    So you can use the following IF formula to achieve your request:

=IF(B1=TRUE, MID(C1,1,5), "")

 

Question 22:  I have a Google Sheets as below:

A     B

——

20   O

30   V

10   T

50   T

I want to create an IF formula to reflect the following logic:

IF cell A1 is less than or equal to 30 and Cell B1 is equal to “O” or “V”, if TRUE, then returns 300, otherwise returns 400.

IF Cell A1 is greater than 30 and Cell B1 is equal to “O” or “V”, then returns 500, otherwise returns 600.

I have wrote the below tow IF formulas for the above two conditions as follows:

=IF(AND(A1<=30,OR(B1="O",B1="V")),300,400)

=IF(AND(A1>30,OR(B1="O",B1="V")),500,600)

I am able to check the above two IF formula and the returned results is OK… But I am not able to combine the above two IF formula into a single IF formula. So anybody can help? Many thanks

Answer:  Based on the above logic, you can use the below IF formula to combine with above two IF formulas:

=IF(A1<=30,IF(OR(B1="O",B1="V"),300,400),IF(OR(B1="O",B1="V"),500,600))

 

Question 23: I am trying to write an IF function to prevent zero and negative values in cells. What I would like is that if the value in cell B1 is less than or equal to 0, then it should be returned “Null” otherwise, it should return the calculation of Cells value, like as:B2*(C2-D2)*E2.

The below IF formula is what I have:

=IF(B1<=0,"Null","B2*(C2-D2)*E2")

When I run the formula above, it only returns my calculation string and do not take the actual calculation.

Answer: In Google Sheets, the double quotes make any values in between be recognized as Text string. So if you want to take calculation for your IF formula, just remove the double quotes.  Let’s see the modified IF formula as follows:

=IF(B1<=0,"Null",B2*(C2-D2)*E2)

 

Question 24: I want to create an new IF function to check if the value in cells is Saturday or Sunday, If TRUE, returns “yes”, otherwise, returns “No”. And I am using the following IF formula, but I get an error, so what’s wrong for this formula?

=IF((OR($B1="Saturday","$B1="Sunday"),"yes","no"))

Answer: you need to use the WEEKDAY function within IF function to handle the dates if they are in date format, like as: 11/8/2018.

So you can use the below IF function to achieve your logic:

=IF(WEEKDAY($B$1,2)>5,"yes","no")

You can also use TEXT function within the IF function to achieve the same results, just like the below IF formula:

=IF(LEFT(TEXT($B$1,"ddd"))="S","yes","no")

 

Question 25: I want to write an IF function in Google Sheets to check if the first character in one Cell is equal to 5, then the returned value should be the five rightmost characters of that cell, otherwise, the returned value should be the four rightmost characters. I wrote one IF formula as follows, but it doesn’t work.

=IF(LEFT(B1,1)=5, RIGHT(B1,5),RIGHT(B1,4))

In the above IF function, it always return the rightmost four characters even though the first character in Cell B1 starts with “S”.  Please help me to fix it.

Answer: you should know the returned value of the LEFT function firstly in Google Sheets. As the LEFT function will return a Text value, so you also need to provide a string for comparison, so adding quotes to enclose it. Just like the below IF function:

=IF(LEFT(B1,1)="5", RIGHT(B1,5),RIGHT(B1,4))

There is another way to achieve the same results, you can use NUMBERVALUE function to convert the result of LEFT function to a numeric value, like the below IF function:

=IF(NUMBERVALUE(LEFT(B1,1))=5,RIGHT(B1,5),RIGHT(B1,4))

 

Question 26:  I have 2 columns contain date and time or just only contain time. And I want to check if the times of column A is greater than the times of column B. the key issue may be that column A has the date and time.  I wrote the following IF formula to run it in Cell C1, but it returned the inaccurate results.

=IF(A1>B1,"yes","no")

Any help would be appreciated… Many thanks!

Answer:  the date part of the value in column A is the integer, while the time is the decimal. You can use the following IF formula:

=IF(A1-INT(A1)>B2),"yes","no")

 

Question 27:  The below are the results that I expected, and I want cell B1 to B4 can detect the string from A1 to A4 automatically and return the same string value plus the severity level when the test match. For example, If A1 is equal to “critical”, then it should be returned “critical severity 1” in the cell B1. Etc.

And I am using the following IF formula, but it does not work at all. Please help to fix it. Thanks

=IF(A1="Critical","Critical Severity 1",""),IF(A1="High","High Severity 2",""),IF(A1="Medium","Medium Severity 3",""),IF(A1="Low","Low Severity 4","")

 

A B
critical  critical severity 1
high high severity 2
medium Medium severity 3
low low severity 4

 

Answer: you can try to run the following IF formula in Google Sheets:

=IF(A1="critical","critical Severity 1",IF(A1="high","high Severity 2",IF(A1="medium","medium Severity 3",IF(A1="low","low Severity 4",""))))

 

Question 28: I am working on a Google Sheets file and want to create a new IF formula to reflect the following logic:

If the value in Cell A1 is equal to the value in Cell A2, then check if the minus of B1 and B2 is equal to a special value, and if the condition is TRUE, returns “yes”, otherwise, returns “no”.  Here is the IF formula I have:

=if(A1=A2,B1-B2=5 or B1-B2=-5 or B1-B2=20 or B1-B2=-20, "yes", "no")

Any help is appreciated…Thanks

Answer: you need to use OR function with IF function to create a nested IF statement to achieve your request. So you can try the following Google Sheets IF formula in your Google Sheets file.

=IF(A1=A2,IF(OR(B1-B2=5,B1-B2=-5,B1-B2=20,B1-B2=-20),"yes","no"),"no")

 

Question 29: I want to create an IF formula to check the range of cells in Google Sheets.  I have scores of different subject for a student, and want to check if any one of scores is less than 60, If TRUE, then return “BAD”.  Can this logic be done with the IF statements in Google Sheets?

Answer: you can use COUNTIF function within IF function to create a generic IF formula as follows:

=IF(COUNTIF(B:B,"<60")>0,"BAD","Good")

 

Question 30: I am trying to create a new IF statement so that when the formula is looking at Row A and Row B, the returned values should be shown in the Row C. the following logic need to be checked:

IF the value in the Row A is equal to “NA” And the value in the Row B is equal to “NA”, then return “NA” value in Row C.

IF the value in the Row A is equal to “NA”, and the value in the Row B is equal to “denied”, then return “denied” value in Row C.

IF the value in the Row A is equal to “allowed” and the value in the Row B is equal to “NA”, then return “allowed” value in Row C.

Here is my formula:

=IF(AND(A1 = "NA", B1 = "NA"),"NA",IF(OR(A1="denied",B1 ="denied"),"denied", "NA"))

I don’t know how to include “allowed” in the IF formula above, anyone can help this, many thanks.

Answer: This is a typical nested if statement, you can use OR function within IF function in Google Sheets. We can write down this nested IF formula as follows:

=IF(OR(A1="denied", B1="denied"), "denied", IF(OR(A1="allowed", B1="allowed"), "allowed", "NA"))

Related Functions

  • Google Sheets ISBLANK function
    The Google Sheets ISBLANK function returns TRUE if the value is blank or null.The syntax of the ISBLANK function is as below:= ISBLANK (value)…
  • Google Sheets COUNTIF function
    The Google Sheets CHOOSE function returns a value from a list of values based on index. The syntax of the CHOOSE function is as below:=CHOOSE (index_num, value1,[value2],…) …
  • Google Sheets IF function
    The Google Sheets IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE. The IF function is a build-in function in Microsoft Excel and it is categorized as a Logical Function.The syntax of the IF function is as below:= IF (condition, [true_value], [false_value])….
  • Google Sheets LEFT function
    The Google Sheets LEFT function returns a substring (a specified number of the characters) from a text string, starting from the leftmost character.The syntax of the LEFT function is as below:= LEFT(text,[num_chars])….
  • Google Sheets MID Function
    The Google Sheets MID function returns a substring (a specified number of the characters) starting from the middle of a text string. The syntax of the MID function is as below:= MID (text, start_num, num_chars)…
  • Google Sheets RIGHT Function
    The Google Sheets RIGHT function returns a substring (a specified number of the characters) from a text string, starting from the rightmost character.The syntax of the RIGHT function is as below:=RIGHT(text,[num_chars])…

Check If a Cell is Blank or Empty in Google Sheets

The article demonstrates how to check if a range of cells is blank or empty by ISBLANK and other functions to recognize empty cells in Google Spreadsheets and take appropriate action based on their status.

There are several circumstances in which you need to determine if a cell is empty or not. If a cell is blank, for example, you may want to add, count, copy a value from another cell, or do nothing. ISBLANK is the appropriate function to employ in these situations, occasionally alone, but most often in conjunction with other Google Sheets functions.

ISBLANK in Google Sheets – a few points to keep in mind

The critical item to remember is that the ISBLANK function in Google Sheets recognizes actually empty cells, that is, cells that contain nothing: no spaces, no tabs, no carriage returns, or anything else that looks blank in a view.

ISBLANK returns FALSE for a cell that seems to be blank but is not. If a cell includes any of the following, this behavior occurs:

=IF(A1>"", A1, "") //yields an empty string

check if a range of cells is blank or empty in google sheets1

Imported zero-length string from an external database or as a consequence of a copy/paste operation.

Spaces, apostrophes, non-breaking spaces (&nbsp);, linefeeds, and other non-printing characters are permitted.

How to utilize the ISBLANK function in Google Sheets

To obtain a better grasp of the ISBLANK function‘s capabilities, consider these practical applications.

If a cell is blank in Google Sheets, then

Because Google Spreadsheets does not have an IFBLANK function, you must use IF and ISBLANK to test a cell and execute an action if it is empty.

The general version is as follows:

=IF(ISBLANK(B1), "open", "completed")

check if a range of cells is blank or empty in google sheets1

To demonstrate, let’s verify whether a cell in column B (delivery date) has any data. If the cell is empty, output “Open”; if it is not empty, produce “Completed”.

Please keep in mind that the ISBLANK function only returns cells that are completely blank. ISBLANK returns FALSE if a cell contains anything invisible to the human eye, such as a zero-length string.

If any cell in range is blank, then do something

There are many techniques to check a range of cells in Google Sheets for empty cells. We will use an IF statement to output one value if the range has at least one empty cell and another value if the range contains no empty cells. The logical test is performed by calculating the total number of empty cells in the range and then determining if the count is larger than zero. This may be accomplished via the use of  COUNTIF function.

Related Functions

  • Google Sheets ISBLANK function
    The Google Sheets ISBLANK function returns TRUE if the value is blank or null.The syntax of the ISBLANK function is as below:= ISBLANK (value)…
  • Google Sheets IF function
    The Google Sheets IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE. The IF function is a build-in function in Microsoft Excel and it is categorized as a Logical Function.The syntax of the IF function is as below:= IF (condition, [true_value], [false_value])….
  • Google Sheets COUNTIF function
    The Google Sheets CHOOSE function returns a value from a list of values based on index. The syntax of the CHOOSE function is as below:=CHOOSE (index_num, value1,[value2],…) …