How to Sum if Contains an Asterisk

To add numbers together we need to apply SUM function. And if we want to add numbers based on some conditions, we can add criteria with the help of SUMIFS function, SUMIFS can filter data with multiple criteria effectively. If we want to sum cells with special character only, for example sum cells which contains an asterisk “*”, we can use “*~**” to represent the cells. In this article, we will introduce you the syntax, arguments of SUM and SUMIFS function, and why we use “*~**” to stands for the selected items. We will also let you know how the formula works step by step. After reading the article, you may have a simple understanding about SUMIFS function and the usage of asterisk (*).

EXAMPLE

How to Sum if Contains an Asterisk 1

Refer to the left-hand side table, we can see some kinds of drinks and their amounts are listed. Some items are marked with an asterisk (*) in its name for example “Coffee *”, it represents an unknow type of coffee or any coffee is ok. In the right-hand side table, in “Item” column, we can list the kind of drink we want, and in the “Total” column, total amount will be calculated and listed in E2 properly based on the selected items. We need to enter a formula into E2 to calculate total amount automatically. In this case, the items are that marked with an asterisk, now we need to create a formula that can calculate all amounts for those drinks marked with an asterisk. To create a formula, we can apply SUMIFS function here.

FORMULA – SUM & SUMIFS FUNCTIONS

Step 1: In E2, enter the formula

 =SUMIFS(B2:B12,A2:A12,"*~**").

How to Sum if Contains an Asterisk 2

Step 2: Press Enter after typing the formula.

How to Sum if Contains an Asterisk 3

We can see $26.00 is returned. The format is correct. Actually, if you didn’t set the format for cell E2 before, only “26” is returned. Before entering the formula, you need to focus on this cell, and click ‘Dollars’ icon under ‘Number’ section, and also double click on ‘Increase Decimal’ icon to add two decimal places for the returned number.

How to Sum if Contains an Asterisk 4 How to Sum if Contains an Asterisk 5

Now, let’s check the result. in column A, cell A4, A8, A11 and A12 meet our demand, so we just need to sum amounts from B4, B8, B11 and B12, so the total number is 4+4+10+8=26. The formula works correctly.

FUNCTION INTRODUCTION

SUMIFS function can be seen as SUM+IFS, it can handle multiple ‘criteria range’ and ‘criteria’ combinations.

Syntax:

=SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2], ...)

[] part can be omitted.

For SUMIFS function, is supports wildcards like asterisk ‘*’ and question mark ‘?’, also support logical operators like “>”,”<”. If wildcards or logical operators are required, they should be enclosed into double quotes (““).

The usage of wildcards:

  1. An asterisk (*) means one or more characters.
  2. A question mark (?) means one character.
  3. The position of asterisk or question mark means the character(s) position relative to the entered part.

The usage of logical operators:

  1. “>” – greater than
  2. “<” – less than
  3. “<>” – not equal to

Notes:

In this case, as an asterisk stands for one or more characters by itself, so we need to add a “~” before it to make it only stands for special character “*” literally, then Excel can handle it properly and treat it as an asterisk in formula working process. As there might be some other characters before or after special character “*” in items, so we need to add “*” before and after “~*”. Finally, to represent an item contains an asterisk, we use “*~**” to stand for it.

ALL ARGUMENTS

The formula is =SUMIFS(B2:B12,A2:A12,”*~**”). Refer to above SUMIFS function introduction, we will split it to several parts.

SUMIFS – SUM RANGE

B2:B12 is the ‘sum range’ in this case.

Select B2:B12 from formula in the formula bar, the press F9, values in this range are expanded in an array.

How to Sum if Contains an Asterisk 6

SUMIFS – CRITERIA RANGE

A2:A12 is the criteria range. We have only one criteria range in this instance.

Criteria range contains some kinds of drinks, some of them contain an asterisk, we need to pick them up.

Select A2:A12 from formula in the formula bar, the press F9, values in this range are expanded in an array.

How to Sum if Contains an Asterisk 7

SUMIFS – CRITERIA

D2 is the criteria. D2=”*~**”.

As we mentioned before, “~*” can stand for a literal asterisk. “*~**” stands for items that contain one asterisk. If characters are only listed before the asterisk, you can also set “*~*” as criteria.

HOW THE FORMULA WORKS

After explaining each argument in the formula, now we will show you how the formula works with these arguments.

After expanding values in each range reference, in the formula bar, the formula is displayed as:

=SUMIFS({5;6;4;6;5;6;4;8;9;10;8},{"Latte";"Cappuccino";"Coffee *";"Milk Tea";"Green Tea";"Black Tea";"* Tea";"Orange Juice";"Peach Juice";"* Juice";"Apple * Juice"},"*~**")

There is one pair of criteria range and criteria.

{"Latte";"Cappuccino";"Coffee *";"Milk Tea";"Green Tea";"Black Tea";"* Tea";"Orange Juice";"Peach Juice";"* Juice";"Apple * Juice"} – Criteria Range

{“*~**”} – Criteria

If values from the criteria range are matched with the criteria “marked with an asterisk”, “True” will be recorded and saved, otherwise, “False” will be saved instead. So, after comparing, we can get a new array:

{False;False;True;False;False;False;True;False;False;True;True}

– after comparing with criteria

For the following logical operation, “True” is coerced to ‘1’ and ‘False’ is coerced to ‘0’. So above array is converted to below array which consists of numbers “1” and “0”.

{0;0;1;0;0;0;1;0;0;1;1} – criteria range “1” means which can meet the criteria

Now, we have below two arrays:

{5;6;4;6;5;6;4;8;9;10;8} – sum range

{0;0;1;0;0;0;1;0;0;1;1} – criteria range

Elements are horizontal-aligned in the two arrays. Multiply the two elements in the same position in the array. Then we can get a new array.

{0;0;4;0;0;0;4;0;0;10;8}

Add all products in above array, we get 26.

COMMENTS

1.In this case, as we have only one pair of criteria range and criteria, we can also apply SUMIF function as well. The difference is SUMIF function only supports one group of criteria range and criteria, and its sum range is listed at the end.

Enter =SUMIF(A2:A12,”*~**”,B2:B12), we can get the same result as applying SUMIFS.

How to Sum if Contains an Asterisk 8

SUMMARY

1. SUMIFS function can handle multiple groups of criteria ranges and criteria. Sum range is the first argument among all arguments.

2. It supports user defined range name.

3. It supports wildcard.

4. It supports logical operators.

5. To represent an item contains an asterisk, we use “*~**” to stand for it.

Related Functions


  • Excel SUMIF Function
    The Excel SUMIF function sum the numbers in the range of cells that meet a single criteria that you specify. The syntax of the SUMIF function is as below:=SUMIF (range, criteria, [sum_range])…
  • Excel SUMIFS Function
    The Excel SUMIFS function sum the numbers in the range of cells that meet a single or multiple criteria that you specify. The syntax of the SUMIFS function is as below:=SUMIFS (sum_range, criteria_range1, criteria1, [criteria_range2, criteria2], …)…
  • Excel SUM function
    The Excel SUM function will adds all numbers in a range of cells and returns the sum of these values. You can add individual values, cell references or ranges in excel.The syntax of the SUM function is as below:= SUM(number1,[number2],…)

 

 

 

 

Related Posts
How to Sum if Equal to Many Items or A Range in Excel
How to Sum if Equal to Many Items 12

If we want to sum numbers from a range with criteria, we often select SUMIF of SUMIFS functions as the first choice to create a formula. The criteria can be a number or an array or a collection of some ...

How to Sum if Equal to X or Y in Excel
How to Sum if Equal to X or Y 19

In daily work, if we want to sum numbers from a range, and only sum the numbers which being equal to X or Y in the range, we can create a formula with Excel build-in functions to get the result. ...

How to Sum if Contains an Asterisk
How to Sum in Last N Days 14

In our daily life, we may want to sum amounts or sales for a specific period, for example in last N days. Sum numbers in Excel is easy to run, we can apply SUM function. But if we want to ...

How to Sum in Vertical Range
How to Sum in Vertical Range 8

If we want to add numbers based on some conditions in Excel worksheet, we can add criteria with the help of SUMIFS function, SUMIFS can filter data with multiple criteria effectively. In this article, we will introduce you the method ...

How to Sum in Horizontal Range
How to Sum in Horizontal Range9

To add numbers together we need to apply SUM function. But if we want to add numbers based on some conditions, we can add criteria with the help of SUMIFS function, SUMIFS can filter data with multiple criteria effectively. In ...

How to Sum with Criteria and Or Logic in Excel
How to Sum with Criteria and Or Logic in Excel 8

To add numbers together we need to apply SUM function. And if we want to add numbers based on some conditions, we can add criteria with the help of SUMIFS function, SUMIFS can filter data with multiple criteria effectively. If ...

How to Subtotal Values for Groups and Only Keep One Subtotal for A Group in Column
How to Subtotal Values for Groups and Only Keep One Subtotal for A Group in Column14

Sometimes we may meet the case that subtotal values for different groups and only record a subtotal value for one group in a column, for other cells in this group, keep them blank. Today we will introduce you how can ...

How to Sum by Formula If Cells Are Not Blank in Criteria Range
How to Sum by Formula If Cells Are Not Blank in Criteria13

Sometimes we may meet the cases that some blank cells exist in criteria range or sum range. In most situations we will ignore them, so we need to filter data by ‘not blank/not empty’. Today we will introduce you how ...

How to Sum by Formula if Cell Ends with in Excel
How to Sum by Formula if Cell Ends with in Excel14

We have introduced the method of sum numbers based on criteria “sum if cell begins with” (you can refer to ‘How to Sum Data if Begins with in Excel’ on our website). In this article, we will show you the ...

How to Sum if Less Than A Number in Excel

Sometimes we may meet the case that to sum numbers with the pre-condition “less than X”. We only want to sum numbers which are less than a supplied number. In this article, we will show you the method to resolve ...

Sidebar