How to Insert Page Break by Every X Rows for Printing in Excel

Sometimes we need to insert a page break to separate two different tables or make one table splits apart for printing. Otherwise excel will print worksheet by its automatic page breaks or paper size etc. To print worksheet depends on our settings, we can manually insert page breaks, we can also insert page breaks by every x rows in excel. This tutorial will introduce the way of inserting a page break and the way of inserting them by every x rows.

Insert A Page Break in Excel


Please see table below:

Insert Page Break by Every X Rows 1

Step 1: Click View in ribbon, then in Workbook Views group, click Page Break Preview to switch view mode.

Insert Page Break by Every X Rows 2

Only watermark page 1 is displayed.

Insert Page Break by Every X Rows 3

Step 2: Select a row you want to divide it apart from above table. For example, select row 6, then click Page Layout, in Page Setup group, click Breaks->Insert Page Break. We can also select column to separate tables into two parts.

Insert Page Break by Every X Rows 4

Step 3: After above step, you may find that table is separated to two parts by a solid line. And watermark page 1 and page 2 are displayed. Then when printing this worksheet, two pages will be printed out.

Insert Page Break by Every X Rows 5

Insert Page Breaks by Every X Rows in Excel


We can manually insert pages breaks as many as we want, but if we want to separate worksheet by x rows, we can use VBA code to make it convenient.

Step 1: On current visible worksheet, right click on sheet name tab to load Sheet management menu. Select View Code, Microsoft Visual Basic for Applications window pops up.

Or you can enter Microsoft Visual Basic for Applications window via Developer->Visual Basic. You can also press Alt + F11 keys simultaneously to open it.

Step 2: In Microsoft Visual Basic for Applications window, click Insert->Module, enter below code in Module:

Sub InsertPageBreaksEveryXRow()

Dim xLastrow As Long

Dim xWs As Worksheet

Set xWs = Application.ActiveSheet

xRow = Application.InputBox("Enter Row Number", xTitleId, "", Type:=1)

xWs.ResetAllPageBreaks

xLastrow = xWs.Range("A1").SpecialCells(xlCellTypeLastCell).Row

For i = xRow + 1 To xLastrow Step xRow

xWs.HPageBreaks.Add Before:=xWs.Cells(i, 1)

Next

End Sub

Step 3: Save the codes, see screenshot below. And then quit Microsoft Visual Basic for Applications.

Insert Page Break by Every X Rows 6

Step 4: Click Developer->Macros to run Macro. Select ‘InsertPageBreaksEveryXRows’ and click Run.

Insert Page Break by Every X Rows 7

Step 5: Enter Row Number dialog pops up. Enter 5 for example.

Insert Page Break by Every X Rows 8

Step 6: Click OK and check the result. Verify that page break lines are displayed in grey color.

Insert Page Break by Every X Rows 9

Step 7: Check worksheet in Page Break Preview. Verify that table is separated to three pages (page 3 is so small and hart to see clearly).

Insert Page Break by Every X Rows 10

 

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