How to Combine Texts in Multiple Rows into One Cell Quickly in Excel

If we have data displays in multiple rows but one column, and we want to combine them into one single cell, normal copy and paste function doesn’t work. Except copy cells into one cell one by one, is there any other good idea? Actually, we can combine texts in multiple rows into one cell by formula, just use the combination of some functions, it can be implemented easily. This free tutorial will show you the formula and you just need to follow below steps to learn the way to combine rows.

Precondition:

See screenshot below. I entered some words in multiple rows. Now I want to move them into one cell.

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Method: Combine Multiple Rows into One Cell by Formula


Step 1: Select one cell to output the sentence combined with the words in rows. For example, select B1, then enter the formula =TRANSPOSE(A1:A7), then press F9. Verify that ={“I love fruit:”,”Apple”,”Pear”,”Orange”,”Mango”,”Grape”,”Banana”} is displayed in formula bar.

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After pressing F9:

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Step 2: In the formula bar, update formula =CONCATENATE(“I love fruit:”,”Apple”,”Pear”,”Orange”,”Mango”,”Grape”,”Banana”). Based on previous formula, add CONCATENATE function, and remove curly brackets.

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Step 3: Press Enter to check result.

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Verify that words in different rows are combined into one cell properly, but obviously there is no separator between each word. If you want to separate them by space, you have to add “ “ between each word. You have to update formula =CONCATENATE(“I love fruit:”,” “,”Apple”,” “,”Pear”,” “,”Orange”,” “,”Mango”,” “,”Grape”,” “,”Banana”).

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