How to Autofill VLOOKUP Correctly in Excel

VLOOKUP function is extremely strong among excel all functions. We often use it in our work for looking up match value. Sometimes when we autofill VLOOKUP we may get some errors. For most situations that’s because the selected range is entered incorrectly or changed automatically during filling process. This tutorial will help you to enter absolute reference or range name in VLOOKUP formula, then we can make sure autofill VLOOKUP function applies for all cells and works well, no error will be displayed.

Method 1: Autofill VLOOKUP Correctly by Entering Absolute Reference in Formula


First, let’s see an example. In below table, we want to get match ‘Score’ from table E1:H11 for ‘Name’ in A column, and record the returned value in B column accordingly. So we can use VLOOKUP function here. After entering =VLOOKUP(), we can select A2 and range F2:H11 to fill the formula, then type 3 and FALSE to complete the formula.

Autofill VLOOKUP 1

We can get the correct result A in B2 properly.

Autofill VLOOKUP 2

Drag the fill handle to B3:B6. Noticed that we get some errors.

Autofill VLOOKUP 3

Click B5 to check the formula. Noticed that reference (for table_array) is updated to F5:H14 automatically as relative reference is set up for cells by default. In this case, for Calvin, it is not included in its relative reference, so we get improper result here.

Autofill VLOOKUP 4

Above all, we need to keep table_array with a fixed value, so we need to update selected range as an absolute reference here, then autofill VLOOKUP will work properly.

Step 1: In B2, enter the formula =VLOOKUP(A2,$F$2:$H$11,3,FALSE). After selecting range F2:H11, add $ manually before each character.

Autofill VLOOKUP 5

Step 2: Drag fill handle down to fill other cells in B column. Verify that $ is copied with formula to other cells as well, and F2:H11 is not changed anymore in formula after adding $.

Autofill VLOOKUP 6

Comment:

In step 1, we can also press F4 after entering the formula, $ will be auto added in the formula.

Method 2: Autofill VLOOKUP Correctly by Entering Range Name in Formula


Step 1: Select the range you want to apply VLOOKUP function, make sure the match value is listed in the first column in your selected range. In this example select F2:H11, then in Name Box (next to formula bar) type a name for this selected range, we name it ‘Range’ here.

Autofill VLOOKUP 7

Step 2: In B2, enter the formula =VLOOKUP(A2,Range,3,FALSE). You can see that when you entering ‘Range’ in formula, range table will be auto displayed properly.

Autofill VLOOKUP 8

Step 3: Drag fill handle down to fill other cells in B column. All cells are filled with VLOOKUP properly and get correct values.

Autofill VLOOKUP 9

Related Functions


  • Excel VLOOKUP function
    The Excel VLOOKUP function lookup a value in the first column of the table and return the value in the same row based on index_num position.The syntax of the VLOOKUP function is as below:= VLOOKUP (lookup_value, table_array, column_index_num,[range_lookup])….

 

 

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