Sometimes we list all products/students or other objects information in one workbook, but list part of them into another workbook based on some criteria. For example, we list all student’s information into workbook Book1 Sheet-All, and list the students who pass the exam in Book2 Sheet-Pass. If we want to lookup students in Book1 refer to the list in Book2, we can apply conditional formatting function to mark these students with proper format.

**Precondition:**

Table1 in Book1 Sheet-All.

Table2 in Book2 Sheet-Pass.

Now, we want to find out matched values in table1 based on values in table2.

**Method: Apply Conditional Formatting across Workbook**

**Step 1:** In this step, you can copy table2 from Book2 to Book1 Sheet-All just next to table1. Or you can type the formula **='[Book2.xlsx]Sheet-Pass’!A2** into any cell next to table1 to get values from Book2 table2. Drag fill handle down till 0 displays.

Now all names exist in table2 from another workbook/worksheet are copied into current workbook/worksheet.

**Step 2:** Select table1, this table is the range we want to apply conditional formatting function. Click **Home** in ribbon, then click **Conditional Formatting** in **Styles** group, select **New Rule** in menu.

**Step 3:** On **New Formatting Rule** dialog, select the last rule type: **Use a formula to determine which cells to format**.

**Step 4:** In **Edit the Rule Description** section, in **Format values where this formula is true** textbox, enter this formula **=COUNTIF($E$2:$E$4,$B2)>0**. In this formula, **$E$2:$E$4** is the range you refer to from table2 (just copied to current worksheet), **$B2** is the first name you want to look up from another workbook.

**Step 5:** Click **Format** button in **Preview** section. Verify that **Format Cells** window is displayed.

**Step 6:** Click **Fill **tab, then select a color as background color. For example, select yellow, then click **OK**.

**Step 7:** After above step, we go back to **New Formatting Rule** window. You can see that in **Preview** section, cell is filled with yellow. Click **OK**.

**Step 8:** After above all steps, check table1. Verify that matched values are marked with yellow properly.

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